COVID-19 Pandemic Return to Work Safety Plan 2.0

close-up-of-face-masks-4197562Earlier today all employees were emailed a copy of the COVID-19 Pandemic Return to Work Safety Plan 2.0, which has been updated since the first version sent to employees last week.

The most significant change is that hand gloves are not required to be worn in our schools or support buildings. Health officials have indicated that it is safer to practice effective hand-washing.

While Thurston County is now in Phase 2, we want staff to know we still continue to encourage employees to work from home. If you feel it is necessary to work onsite, we ask that you first contact your supervisor. Then, when you come to a school or support building, please follow the updated “COVID-19 Pandemic Return to Work Safety Plan 2.0.”

Payroll Department announces end-of-year due dates

Please be aware of the following end-of-year due dates shared by the Payroll Department:

6/5/2020 – OPA & OEAPA time off requests need to be entered into Skyward and approved by the supervisor for cashouts that happen in June for these groups per their CBA’s.

6/26/2020 – OEA time off requests need to be entered into Skyward and approved by the supervisor for cashouts that happen in July per their CBA.

6/30/2020 – All 2019/20 school year timesheets are due to the payroll office.

7/31/2020 – OEA staff development for the 19/20 school year needs to be entered into Skyward and approved by the supervisors per the CBA.

Paraeducators: Fundamental Course of Study training moved to June

Line up of computers in use on a work tableHello OSD Paraeducators,

The Fundamental Course of Study (FCS) training through the ESD, scheduled for July, has been moved to June.  If you had previously registered for the July session, your registration will automatically move to the new dates and times listed below:

June 8, 2020 – 10:00 AM – 12:00 PM
June 9, 2020 – 10:00 AM – 12:00 PM
June 10, 2020 – 10:00 AM – 12:00 PM
June 11, 2020 – 10:00 AM – 12:00 PM
June 12, 2020 – 10:00 AM – 12:00 PM
June 16, 2020 – 10:00 AM – 12:00 PM
June 17, 2020 – 10:00 AM – 12:00 PM

All sessions will be held via Zoom.  Once registered you will receive additional login information.

Please note:  This training is for OSD Paraeducators only.  You will NOT be able to search directly in pdEnroller to register.  You MUST register by using the following link: June FCS Training for OSD

New video captioning workshop scheduled June 3

ClapperboardInterested in sharing video content with the community? The Communications and Community Relations Department is offering additional Zoom workshops on ensuring the accuracy of YouTube’s automatically-generated captions.

Attendees will learn tips on increasing the accuracy of automatic captioning, how to edit the captions for grammar and spelling and how to correctly format captions for sounds or music.

The next workshop is Wednesday, June 3 from 1-2 p.m

If you plan to attend the training, please RSVP to Have other accessibility questions or tips? Feel free to reach out to Robert Hardy, the district’s website accessibility specialist.

Fraudulent unemployment claims information

It has come to our attention that fraudulent unemployment claims are being filed using the social security numbers and names of some school district employees.

The Employment Security Department (ESD) has sent us the following information to share with you. Please note the additional steps you can take to protect yourself. Also attached to this email is information from Equifax on reporting fraud.

If a fraudster uses your identity to apply for benefits:

1. The fastest and best way to report it is to go to the Fraud page on the ESD website and follow the directions.
2. Check the page over the next few days for updates and new directions as we (ESD) ramp up our anti-fraud efforts. For example, we (ESD) will have a new secure form for people to submit their information.
3. In addition to reporting it to ESD, if this has happened to you, then your information has been previously stolen and you are a victim of identity theft. Two recommendations from the Washington State Patrol are:

  • Go to the FTC identity theft website. This resource has the most current, detailed step by step process for reporting and protecting people from further victimization.
  • Request your free credit reports and review them for other fraudulent activities.

Here’s what we know

ESD and HRMS have not experienced any data breach; fraudsters have not stolen the information from us. Instead, they are using information that they had previously stolen from other sources and using that to apply for unemployment benefits.

This type of “imposter fraud” isn’t new, nor is this unique to Washington state. We work year ’round to prevent it. We often find it either during the application process, during our routine practice of contacting employers to inform them of a former employee’s application for unemployment benefits or when routinely reaching out to claimants for more information.

What’s new is the volume of fraud. It’s on the rise all across the country, in large part because of the high volume of claims due to the COVID-19 crisis and the incremental amount of money thanks to the CARES Act.

The ESD is doing a number of things to combat unemployment claims fraud, including:

  • Dramatically increasing the number of agents on the fraud hotline; 100 more of whom just started yesterday.
  • Hiring more fraud investigators.
  • Creating a more secure portal where victims can submit information to us.

More information that your members might want to know

  • If someone is a victim of fraud, they will not have to repay the money.
  • If someone is a victim of fraud and then needs to apply for benefits, they will still be able to do so.

Join us for the annual Ice Cream Social Thursday, May 28 on Zoom!

2019 Teacher of the Year Dan Lundberg shown with his wife at the Ice Cream Social

OSD Ice Cream Social 2019

Mark your calendars for the Olympia School District’s annual Ice Cream Social from 4-6 p.m. on Thursday, May 28.

This annual event honors district retirees, celebrates school advocates of the year and recognizes the Olympia Education Association Teacher of the Year.

All staff is welcome to attend this special recognition event in this year’s new online format.  A Zoom meeting link will be provided closer to the event. We hope you can join us!

District network outage set for 3 p.m. this Friday, May 15

Abstract art of interconnected blue laser lights crossing

This Friday, May 15 the district network will be taken down at 3 p.m. for a core network appliance swap out and upgrade. This work will take down all in-district network reliant services such as (but not limited to):

  • Networked server shares
  • Internet (hardwired and wireless)
  • Phones (internal and external)
  • Faxing

The outage will not affect the ability to email staff from off campus.

The My OSD Portal will remain functional during this time, including the Participation Tracker. The district website may also continue to be accessed while the server work is being completed.

Staff will be informed when the upgrade is complete and the network is available again for in-district use.