Read and sign district credit card agreement in Skyward starting October 1

Close up of person with a laptop computer and a charge card

Do you have a district-issued credit card? Do you travel as part of your job? Do you manage credit cards for your program or school? Do you occasionally check out a procurement/credit card? If so, please read further.

Each October staff fill out their annual employee agreement regarding credit card use. If you use a district-issued credit card, we need you to read and sign this agreement. This year the Acceptable Use Agreement of District-Issued Procurement Card has been updated slightly.  With the changing work environment the Washington State Auditor’s Office recommended changes to the agreement that the district uses. Beginning October 1, Skyward will prompt you to complete the 2021-22 SY MOU. This is a requirement to use district procurement cards (credit cards).

Changes include:

  • Technology purchases over $40 per item
  • Food and Fuel Purchases
  • Providing an itemized receipt to credit card custodians
  • Failure to follow guidelines may result in termination of credit card privilege

The following attestations have been added to the agreement. Acknowledgement of all items is required to use a district procurement card. New or updated attestations, bold/underline indicates new wording:

  • I will not use the card for technology purchases over $40 per item and I will ensure that digital downloaded content will be saved to a district device. (Contact the Technology Department with any questions)
  • I will not use the card for gas purchases if I am claiming mileage. Fuel purchases CANNOT be charged on travel or building/department credit cards. (Employees are “reimbursed” for fuel via claiming mileage OR when a district vehicle is in use, the vehicle includes a credit card for associated fuel purchases. Purchasing fuel with the credit card for a pre-approved rental car is OK.)
  • I will ensure food/meal purchases are completed in compliance with the district’s Group Meal Policy, including per-diem amounts.
  • I understand I am responsible for providing original, itemized receipts for all charges against this card promptly after purchase.
  • I understand that failure to adhere to the above district guidelines may result in termination of the district-issued procurement card privilege.

We understand that you may have questions or concerns about the new wording above or any of the others listed on the complete form. Please email help-business@osd.wednet.edu so that we may answer you directly.

Also remember, the Skyward form process is helpful because we can eliminate paper processing for the employee. However, the Skyward form system is less intuitive than other systems; after you fill out the attestations (double check that all check-boxes are checked), remember to scroll down to look for the “submit” button and click “submit” in two different places.

Learn how employees can access phone interpreting services to communicate with families

Hand holding an I-phone with blank screen

Language Link is a phone interpretation service available to all OSD Staff Members to use when communicating with families who communicate in a target language other than English and/or are multilingual.

Accessing Language Link

Calling Language Link allows for an interpreter to join in your conversation to bridge your communication with families who speak a target language other than English.

Information about how to access this service by phone, including unique codes to enter for each school and/or support building, are posted on the staff intranet. Be sure to log in to Google to access the Telephone Interpretation Service webpage on the staff intranet.

Frequently Asked Questions

Can we use Language Link to support an in-person conversation with a family or community member?

Yes! Follow the easy steps posted on the Telephone Interpretation Service page on the staff intranet.

Is there someone on campus who knows about Language Link?

In September, the Teaching & Learning (T&L) Team will partner with Family Liaisons (elementary schools) and Counselors (secondary schools) on training. At that point, educators in these roles can serve as on-site supports.  

Who to Contact

If educators have questions specific to Language Line, please contact:

OSDEF Teaching and Learning Grant applications due this Friday, September 24

OSDEF Logo with image of stick figures of an adult and children and the name of the Foundation beneath

Applications are due this Friday, September 24 for Teaching and Learning Grants offered by the Olympia School District Education Foundation (OSDEF). This is the first of four opportunities during the 2021-22 school year for OSD employees to apply for the Teaching and Learning grants.

Requests can be made in any amount up to $2,000 this year (except Browsers Books grants, which are eligible for up to $500). Grant request forms, guidelines, due dates, a scoring guide and examples of grants awarded by the Foundation last year are all available at www.osdef.org/grants

Any OSD employee who works directly with OSD students may apply. Please select only one category. Grant requests should be submitted electronically via info@osdef.org. Funding is available until it runs out.

Please Note: If you received a grant in 2020-21 and wish to apply for another in 2021-22, your request cannot be considered until you have submitted a Post-Grant Report for your 2020-21 project.

Questions? Contact OSDEF Executive Director Katy Johansson at katy@osdef.org or (360) 596-6110.

Instructional coaches join OSD ready to partner with teachers

Classroom photo of teaching presenting information on a white board and two students looking on from their seats

Olympia School District recently launched a new Instructional Coaching Model to provide K-12 teachers with ongoing, job embedded professional development in support of student success. This updated approach to Instructional Coaching is grounded in our Board’s Recovery Plan. OSD’s instructional coaching team includes six full-time elementary coaches, four secondary coaches, and four K-12 coaches who support specific programs. The team is connected to Teaching and Learning.  The vision is that eventually every school will have an instructional coach so that every teacher will have access to a coach.

What do Instructional Coaches do?

Coaches partner with educators to engage, equip and empower teachers to incorporate research-based instructional practices into their teaching. They serve as co-learners, reflective partners and consulting partners while honoring teacher-directed interests and goal setting. Coaches collaborate with teachers in 1:1, small group and large group settings in support of classroom management, content, instruction, and assessment for learning and equity.  

Who are the Instructional Coaches?

Elementary Instructional Coaches include:

  • Carolyn Balderston (LP Brown)
  • Angela Leonard (Garfield)
  • Ashley Patrick (Hansen)
  • Chelsey Schneidemann (McLane)
  • Jennifer Cronquist (Roosevelt)
  • Melissa Hayes (Madison)

Secondary Instructional Coaches include:

  • Casey Church (Math)
  • Malia Lee (Humanities)
  • Katie Savinski (Humanities)
  • Paula Perryman (Career & Technical Education)

K-12 Instructional Coaches include:

  • Carmen Kardokus (Science)
  • Rachel Diane Brock (Intervention & Extension)
  • Kris Norelius (Social Emotional Learning)
  • Susan Williams (Professional Growth & New Teacher Induction)

For an overview of instructional coaching see “Coaching — Not Just for Athletes” in Instructional Coaching in Action: An Integrated Approach That Transforms Thinking, Practice, and Schools found in the Gale Professional Growth e-Library.

Learn about Deferred Compensation Program for supplemental retirement savings

Laptop computer with blank screen on table with pencil holder, plant, stack of books and coffee mug

The following information is shared by the district Payroll Office

The Washington State Deferred Compensation Program (DCP) is a supplemental retirement savings program administered by the Department of Retirement Systems (DRS). 

Why save with DCP?

  • You can save with as little as $30 per month
  • Your contributions are tax-deferred so if you save $100 per month, your paycheck is only reduced by $85
  • You don’t need to know anything about investing – if you complete the Quick Enrollment form, a professional team will invest for you
  • Getting started late?  That’s okay!  You can save as much as $1,625 per month, or even more if you are age 50 or older

To learn more about DCP, visit the DCP website at drs.wa.gov/DCP or watch the DCP webinar video.

Employee Assistance Program provides support to employees and dependents

White ceramic teacup sits on railing with mountains and lake in the distance

Personal issues, planning for life events or simply managing daily life can affect an employee’s work, health and family.

First Choice Health provides 24/7 support, resources and information for personal and work-life issues. Services include support for anxiety and depression, couples/relationship/parenting, crisis support, alcohol/drug problems, grief and loss, domestic violence, and more.

Learn more by viewing the Employee Assistance Program flyer

OSD Community Resources Webpage

Additionally, community agencies are available to assist youth and families.

A compilation of resources and information, including a list of local and national crisis hotlines, support groups, counseling resources and more are posted on the district website.

Virtual VEBA Fairs planned in October

The following information is shared by the district Payroll Office

As a way to help employees better understand their VEBA benefit, there are several Virtual VEBA Fairs planned in October. These will be live sessions, and participants can listen to a quick overview of the VEBA Plan followed by a Q&A session.

For more information, see the VEBA Plan Benefits Guide.

Knox 111 Administrative Center is open to employees from 8 a.m. to 4:30 p.m.

Photo of the front entry at the Knox Administrative Center

The Knox 111 Administrative Center is open to district employees, and the community, between the hours of 8 a.m and 4:30 p.m. Exterior doors are locked outside of these hours, with entry limited to Knox employees only. If you need to visit a district office, please plan to arrive after 8 a.m. or before 4:30 p.m., or contact the department for assistance via email or phone.

During working hours, please enter the building through the upstairs reception area, 111 Bethel St. Staff who have technology business only may enter on the building’s first-floor entry door off Tullis Street N.E.

Once inside the building, please swipe your district access card on the readers mounted just inside the upstairs reception area or just inside the door leading to the Technology department. All employees must also swipe their access card when leaving the building for the day.

If you have forgotten your access card, you will be asked to sign in at the kiosk in the reception area. Please sign in as a staff member and wear the sticker, which includes your photo, that is printed as part of the computer sign-in process. You will also be issued a temporary access card by the district receptionist.

Reminder to show your supervisor proof of COVID-19 vaccination

Medical worker in gown and blue gloves prepares to vaccinate an individual in the arm

The following is a copy of a message emailed to all OSD staff on August 30, 2021 explaining Gov. Jay Inslee’s directive requiring all K-12 school district employees to get a COVID-19 vaccination or a medical or religious exemption by October 18, 2021 as a condition of employment.

If you are looking for a COVID-19 vaccine locally, visit the Thurston County Public Health and Social Services website for a list of dates, times and locations.

Message emailed to OSD employees on August 30, 2021:

As a condition of employment, all OSD employees must provide valid proof of full vaccination for COVID-19, or a valid religious or medical exemption, by October 18, 2021.

In order to meet this requirement, you must have received your second dose of the Moderna or Pfizer vaccine, or the single dose of the Johnson & Johnson vaccine, by October 4, 2021.

Following is the process to verify your vaccination status with your supervisor, or request an exemption from Human Resources:

Verify Vaccination Status
Show your supervisor a valid proof of vaccination for COVID-19 as outlined in the Washington State Department of Health Visual Guide to Official Washington State Proof of COVID-19 Vaccination. Due to the confidential nature of this information, please do not email this information to your supervisor; rather, show it to them in person. The district will not retain copies of this documentation.

Religious Exemption
To request a religious exemption, complete the form provided by OSPI, which we have posted on the Human Resources Section of the Forms page on the staff intranet. Download the form, fill out, and make a copy for yourself. To avoid sending sensitive documents electronically, and due to the confidential nature of this information, either send the hard copy via the district mail courier to the Human Resources Department, Attention Danielle Enger, or drop off in person at the Knox 111 Administrative Center in a sealed envelope marked Human Resources, Attention Danielle Enger.

Medical Exemption/Accommodation
To request a medical exemption/accommodation, please complete the form posted on the Human Resources Section of the Forms page on the staff intranet. Download the form, fill out, and make a copy for yourself. To avoid sending sensitive documents electronically, and due to the confidential nature of this information, either send the hard copy via the district mail courier to the Human Resources Department, Attention Danielle Enger, or drop off in person at the Knox 111 Administrative Center in a sealed envelope marked Human Resources, Attention Danielle Enger.