Update on data breach information

Experian_PMIDAlert (1)Information about how to enroll in Experian credit monitoring and extended identity restoration services has been mailed to addresses on file for employees affected by the April 12 Olympia School District data breach. This mailer includes an activation code unique to each employee that is required as part of the Experian enrollment process.

The information has been sent via the United States Postal Service in a secure mailer, similar to how paychecks are mailed, to adults (18 years of age and older) who worked in this district in the 2015 calendar year and received a 2015 W-2 form from the Olympia School District. The district is providing the Experian ProtectMyID Elite with ExtendCare for these affected employees.

A separate letter is also being mailed to student workers (ages 16-17) affected by the data breach. These student workers will be enrolled in a slightly different product geared specifically for minors.

In addition to receiving the activation code in the mail, employees who have logins and passwords into Skyward may retrieve their activation code and link to the Experian website by logging into Skyward.

Each individual who receives an activation code will need to enroll by July 31, 2016 in order to take advantage of the Experian services.

The Olympia School District will be offering a computer lab setting for employees who need assistance logging onto the Experian website and/or signing up for the credit monitoring. Times and dates for these open labs will be shared with employees affected by the data security incident via email or RoboCall and on the school district website Staff Resources data breach information page.

Teacher Appreciation Week May 2-6

Teacher Appreciation Week is being celebrated throughout the Olympia School District Monday, May 2 through Friday, May 6, 2016.

DoNotReply@osd.wednet.edu_001The Olympia School Board unanimously approved a proclamation naming May 2-6 as Teacher Appreciation Week.

The local recognition coincides with both the state and national Teacher Appreciation Week.

The proclamation states in part that teachers serve in partnership with parents to ensure the appropriate education for all children; prepare students to meet high standards of performance, be lifelong learners and contribute as world citizens; and inspire students to think strategically and to integrate experience and knowledge to form reasoned judgments.

Remember to take time next week to thank our teachers for their dedication and hard work.

Gmail Tip of the Week

How to “Undo Send” 

Gmail allows you to change your mind about that email you just sent. This can be helpful for those times when you are in a hurry and hit the “send” button before adding those attachments or thoroughly checking your email for spelling or grammar errors.

To enable this option:

  • Click the gear icon in the upper right corner
  • Select Settings
  • Scroll to Undo Send and choose the amount of time you would like to have to cancel/delay your message
  • Click on Save Changes at the bottom

Gmail will now delay all outgoing mail for that amount of time.

Each time you send a message, you will see a yellow bar at the top of your Gmail screen.


Click Undo and your message will not be sent. It will open again in the compose view for you to modify or delete.

May wellness newsletter

Be sure to see this month’s copy of the “Wellness Is A Way Of Life!” newsletter provided through the Child Nutrition department.

Wellness Newsletter Toasted_Page_2 This issue includes articles about sunburn prevention, as well as the benefits of healthy eating and exercise. The newsletter is provided as a wellness resource for all employees.

Read the full Wellness newsletter. Previous issues  from the 2015-16 school year are available on the Olympia School District website Child Nutrition Web page.

Employee Recognition award nominations due May 11

Sue Williams

Sue Williams, winner of last year’s “The Instructor – Excels in Teaching” award

It is that time of year again! We are ready to recognize our employees who make the Olympia School District a special place.

Please consider nominating any of your colleagues for an Olympia School District Employee Recognition Award. We are asking that nominations be submitted by May 11 so that we can officially honor the winners at the June 6, 2016 Olympia School Board meeting. This annual tradition has become a great way to honor the hard work of those around you!

Click here to fill out and submit the electronic nomination form, which is sent to the Communications and Community Relations Department. If you have questions, please call the Communications and Community Relations Department at (360) 596-6103.

Nominations must be received by the Communications and Community Relations Department on or before 5 p.m. on Wednesday, May 11.

Thank you!

Mary Crooks

Mary Crooks, winner of last year’s “The Champion of Differences – Celebrates Diversity” award

Gmail tip of the week

Adding a Professional Photo to your OSD Gmail

You can personalize your OSD Gmail account with a professional picture that will also appear when users scroll over your name in their Inbox, Contacts or in a Google Hangout. This will help people get a better idea of who they are communicating with, which is why it’s even better than a picture of your cat. Or a soccer ball.

1Gmail Header (1)

  1. Choose a picture and save it to your computer
  2. Open Gmail
  3. Click on the gear icon in the upper right hand corner
  4. Select Settings
  5. Scroll to the My Picture section and click on Select a picture
  6. Crop the picture to the size desired and click on Apply Changes

That’s it. Your picture will now accompany your Gmail message to its next destination.


Your Instructional Technology Team,

Brenda Ransom, Sharyn Merrigan, Robert O’Donnell

2Gmail Photo Inbox Scroll

Data breach info on district website

Employees who received a W-2 form from the Olympia School District for the 2015 calendar year and are affected by the April 12 OSD phishing scam are now the only employees being sent direct email and/or phone communication regarding the data breach. A copy of all email communications since April 12 is on the district website via a link on the Staff Resources page.

Employees affected by the phishing scam who notice any unusual activity related to their personal identity information, which may or may not be related to the April 12 breach, are encouraged to contact Tricia Kelley, finance specialist in the Business and Operations office in the Olympia School District, at (360) 596-6126.

Additionally, employees affected by the April 12 data breach who have experienced unusual activity related to their personal identity are encouraged to contact Olympia Police Department Detective Rebecca Fayette, who is investigating our police report of this incident, at (360) 709-2779.

School Volunteer Week April 18-22

Public School Volunteer Week is being celebrated throughout the Olympia School District DoNotReply@osd.wednet.edu_001 (4)Monday, April 18 through Friday, April 22.

The Olympia School Board unanimously approved a proclamation last month naming April 18-22 as Public School Volunteer Week.

The local recognition coincides with both the state and national Public School Volunteer Week.

Read more

Retirement Seminar April 21

DRS Flyer 3-17-16

Click image to see full-page flier

The Washington State Department of Retirement Systems will present a free retirement seminar open to all employees on Thursday, April 21 at the Knox Administrative Center, Room 301 (Note that the location has changed from the board room to Room 301 since the original announcement emailed to all employees last month).

The seminar begins at 4 p.m.; however, employees who may need to arrive late due to school dismissal times are welcome to arrive after 4 p.m.

SERS/TRS 2 and 3 will be discussed. Employees are welcome to bring a family member or guest, and there is no charge or registration for this seminar.

For further information, contact the Human Resources Department at 360-596-6185.