Understanding travel authorization and travel reimbursement

Business Manager Justin Lanting has shared the following information to communicate about Travel Authorization and Travel Reimbursement.

Note: Travel authorization is only required for travel outside of Thurston County.

Travel Authorization is done on a Treeno Form (PDF) before embarking on a trip, while Travel Reimbursement is completed in Skyward Employee Access prior (meal per-diem) or after having returned from the trip.

It is important that employees know that travel authorization does not produce payment of any type. Completing the travel expense reimbursement in Skyward and having it approved by all necessary supervisors is the only way to receive cash disbursement.

Payments are processed weekly and are deposited on Fridays.  If the reimbursement is fully approved on Monday, payment is issued on the Friday of the same week. Employees with approved reimbursements receive an email on Tuesday prior to the Friday funding.

There are a variety of resources on the Business Services Forms Web page that assist employees in understanding travel authorization and reimbursement. The following documents can be accessed after signing into the Forms page:

  • Travel Request Form
  • How to Submit an Electronic Travel Request Authorization
  • In-District Travel Log for Itinerant Staff
  • How to Complete a Travel Log and Submit a Travel Expense Reimbursement
  • Travel Procedures
  • How to Submit a Travel Expense Reimbursement
  • Mileage Chart
  • Mileage and Per Diem Rates
  • CHS Mileage Chart for Sports Travel
  • OHS Mileage Chart for Sports Travel

OSDEF reopens grant applications

OSDEF logoThe Olympia School District Education Foundation (OSDEF) has reopened grant applications for the remainder of this school year, including applications for programs/events this spring, summer and fall of 2017.

Grant categories, guidelines and applications are available online on the OSDEF website. Limited funds are available.

Questions may be sent to the Foundation at info@osdef.org or by contacting Bev Sperry in the OSDEF office at (360) 596-6110.

It’s here! The 2017-18 district calendar

2017-2018 Calendar

Click image to enlarge

The 2017-18 Olympia School District calendar has been approved by the Olympia School Board and is posted online.

Please note the 50-minute early release every Wednesday for all grades. This time is set aside for teachers to collaborate on learning and receive professional development. There are also some half days scheduled during school conferences, and these half days are also noted on the calendar.

The calendar was created after extensive input from employees and parents, including more than 3,000 responses to an online survey on this topic.

Join us at the Annual Ice Cream Social on May 25

Ice Cream Social Poster 2017The Olympia School District Annual Ice Cream Social is on Thursday, May 25.  The social takes place in the Capital High School Commons beginning at 4 p.m.

During the event, our school board will honor dedicated staff members who are retiring this year.  The Olympia Education Association will also recognize our Advocates of the Year and honor one of our faculty members with the Teacher of the Year Award.

Staff and families are welcome to attend. We hope to see you all there!

Superintendent Cvitanich wins 2017 Crystal Apple Award

Superintendent Dick Cvitanich and wife Diane with Crystal Apple award in LeavenworthSuperintendent Dick Cvitanich has been named the 2017 Crystal Apple award winner by the Washington School Public Relations Association (WSPRA).

Cvitanich received the award, along with a standing ovation, at an awards banquet on April 27 at the WSPRA annual conference in Leavenworth. His wife, Diane, as well as several members of the district’s Communications and Community Relations department, joined him at the recognition ceremony.

A Crystal Apple award winner is someone who has given tirelessly of themselves to enhance positive stakeholder perceptions of K-12 public schools and/or has empowered school public relations professionals to be their best. The award goes to an individual who does not currently serve in a formal role of school public relations.

Superintendent Cvitanich with WSPRA past president at Crystal Apple award presentation“Olympia School District Superintendent Dick Cvitanich has spent the past 42 years supporting K-12 public education, including serving as a mentor to other school superintendents, a cheerleader for school public relations, and an advocate for statewide legislation in support of students and staff,” according to the award nomination.

The nomination continues, “His teaching and administrative career, which comes to a close with his retirement this June, empowered school district colleagues and communities across the state ranging from Sequim, Silverdale, and Shaw Island, to Vashon, Highline, Puyallup and Olympia.”

In his acceptance remarks, Cvitanich recounted how communications has changed over the past four decades. He also thanked public relations employees statewide for their work in telling the story of public education.

Olympia School Board meeting highlights

Screenshot of district Web page featuring highlights from school board meetingsThe Olympia School Board regularly recognizes students, staff and community members for a wide variety of accomplishments and recognitions. Highlights from school board meetings, including photos, are featured on the district website. Visit the Olympia School Board Meeting Highlights page.

Many of these highlights are also featured on the district’s social media pages, including Facebook, Twitter and Instagram. Be sure to like or follow the district on the various social media platforms to get news as it happens!

Safety Tip of the Week: Noise-Induced Hearing Loss

Person holding hand to ear to reflect attempt to hear information in a noisy environment

This week Wendy Couture, the district’s safety and risk reduction manager, provides information about noise-induced hearing loss.

Noise Induced Hearing Loss

How loud is too loud?

Loud noise can be very damaging to your hearing. Both the level of noise and the length of time you listen to the noise can put you at risk for noise-induced hearing loss. Noise levels are measured in decibels, or dB for short. The higher the decibel level, the louder the noise. The hearing system can be injured not only by a loud blast or explosion but also by prolonged exposure to high noise levels.

How can I tell if I am listening to dangerous noise levels?

  • You must raise your voice to be heard.
  • You can’t hear someone 3 feet away from you.
  • Speech around you sounds muffled or dull after you leave the noisy area.
  • You have pain or ringing in your ears after exposure to noise.

How can loud noise damage hearing?

One of the most common negative effects of loud noise on hearing is a permanent hearing loss. This happens over time in the following way:

  • Loud sounds are collected by the ear as sound waves. The sound waves travel down the ear canal to the eardrum with enough force to disrupt the delicate hearing system.
  • The loud sound passes through the middle ear and travels to the inner ear, also known as the cochlea. The tiny hair cells lining this fluid-filled chamber can be damaged as the loud sound reaches the inner ear.
  • Only healthy hair cells can send electrical impulses to the brain. It is in the brain that the sound is understood and interpreted. Hair cells damaged by loud sound cannot send the impulse to the brain for interpretation.
  • Intense brief noises, like a firecracker or an explosion, can damage hair cells, as can continuous and/or repeated exposure to high levels of noise.
  • Once the hair cells are damaged, there is no current treatment to repair them.
  • How else can loud noise be harmful?
  • Loud noise can increase fatigue and cause irritability. Noisy classrooms can make it harder for teachers to teach and children to learn. Noisy backgrounds can make understanding conversation harder.

There are three things you can do to protect your hearing from damaging noises: walk away, turn down the volume and protect your ears.

Learn more about how to protect your hearing and about Decibel Exposure Time Guidelines