Happy last week of school!
To stay informed of school district news over summer, be sure to check the Olympia School District website and follow us on social media (Facebook, Twitter, Instagram and YouTube). The Communications department will continue to update our community about news, including the progress of our mini-building construction projects, as well as back-to-school information and photos of summer events and programs.
Thank you for another great school year!
This is the next in a series of tips and information related to school social media accounts. This week, Communications Assistant Kim Doherty shares about hashtag etiquette.
What Are Hashtags? According to Sprout Social, a Hashtag is a word or phrase preceded by a hash mark (#), used within a message to identify a keyword or topic of interest and facilitate a search for it. So whenever a user adds a hashtag to their post, it is immediately indexed by the social network and searchable by other users.
You can significantly improve the reach of your posts by including relevant #hashtags and by tagging (@) relevant people and organizations in your posts.
Remember to keep tags relevant to your topic. You can search Google (or any other search engine) for popular hashtags on Instagram, Twitter or Facebook.
Here are a few tips on using #hashtags and @tagging on social media pages that you manage professionally in the Olympia School District.
When to # and when to @:
- The #Hashtag
- A hashtag links to all other instances where anyone (whether you “follow” them or not) mentioned that specific hashtag.
- Use #Hashtags on Instagram, Twitter and Facebook.
- The @ symbol
- The @ symbol should be used to tag specific friends or organizations in your posts and photos. Use the @ symbol to notify them about posts they may be interested in.
- Adding the @ symbol followed by a popular page/organization is a great way to reach them with your comments or suggestions. If they are active on social media, they may read/see your post/tweet, and you might even get a response, share or retweet – ultimately increasing engagement on your page!
More on Hashtags
- Consider creating unique hashtags for your school/class/page/organization.
- Popular Hashtag examples: #FlashbackFriday, #MotivationMonday #MusicMonday.
- Keep hashtags simple and general #LearningIsFun #LibraryTime #Read30Minutes….you get the idea.
- DO keep hashtags simple. Don’t make them too long. Don’t use more hashtags than words.
- Once you determine a few hashtags you will use regularly, market them. Let your audience know those are your hashtags. And use them frequently.
- Our customized district hashtag is #OSDFriends. This unique hashtag for the Olympia School District helps us tell the story of our schools and it crosses over to all our social media accounts (Instagram, Twitter and Facebook).
- Use 1-3 hashtags per post for the highest engagement.
School-Specific Hashtags in the Olympia School District
Elementary: Middle Schools: ORLA:
#BostonHarborES #JeffersonMS #ORLAOrcas
#BrownES High Schools:
Remember to post consistently and frequently to engage your followers and grow your audience! #GoodLuck
The Olympia School District has joined ESD 113 to replace MyOSD with pdEnroller for staff development registration and tracking/purchasing of clock hours. This new platform is more user-friendly and will allow for easier tracking of your account history.
The first time you visit pdEnroller, you will need to activate your account. Begin at the ESD 113 website → Classes and Workshops, https://www.esd113.org/domain/425.
Your MyOSD login and password were transferred into pdEnroller. You should not need to create a new account, but some users of MyOSD logged in with personal email addresses. It is preferable that you associate your pdEnroller account with your @osd email address. If you have forgotten your password, click on the prompt to reset your password. You may also log in with an EDS account.
After activating your account, pdEnroller may be accessed through the OSD website, the OSD portal, or by going directly to pdenroller.org.
For additional information, you may contact ESD 113 at 464-6700 or call Clare Tynan in the OSD Teaching & Learning Department at 596-8540.
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Preparations are underway for the 3rd Annual Teacher Material Exchange. All staff, especially those who are retiring, are encouraged to box up new or gently used classroom materials or office supplies that could benefit new Olympia School District teachers.
Items may be boxed, labeled and sent from schools to the old John Rogers School between now and the last day of school Friday, June 23.
For specific instructions on how to label and send items, as well as a list of ideas for materials to donate, view the flier adjacent to this article (click the flier image to see a larger version that can be downloaded and printed). The deadline to donate items for the teacher materials exchange is Friday, August 4.
New teachers will receive an invitation to come to the old John Rogers School in August to select from these usable items for their classrooms. First-year teachers get the entire first day to pick out items. It will be terrific!
If you need boxes for your donations or are interested in donating items over summer, email Jane Allaire, email@example.com or Ruth Ickert, firstname.lastname@example.org, or call Ruth at 360-628-7770 to arrange a date and time to get items to the old John Rogers School. There is no mail pickup at schools once school has ended.
The material exchange will take place August 15-18 from 9 a.m. to 2 p.m. at the old John Rogers School building. John Rogers is located at 2001 26th Ave. N.E., Olympia.
See the latest issue of the district’s Spotlight on Success newsletter, which features students, staff and other district news. In this edition of ‘Spotlight on Success,’ Olympia High AVID students connect virtually with Kenyan tribe, Washington MS teacher Melissa Charette is named regional Teacher of the Year, ORLA students explore vital role of the honey bee, Reeves Middle School band performs for college band directors, and much more!
Open the latest Spotlight on Success newsletter
This week Wendy Couture, the district’s safety and risk reduction manager, shares information about the Safe and Well website related to disaster recovery.
“Safe and Well” is a website through the American Red Cross designed to help make communication with loved ones easier during a disaster emergency. At this website, provided and sponsored by the American Red Cross, people can register and list themselves as “Safe and Well.” This resource helps people who may be concerned about a loved one during a disaster search for them. Once the person in the affected zone is registered, others can look them up and see if they are listed. In emergencies, telephone communications may not be available for many hours.
After a disaster, letting your family and friends know you are safe and well can bring them peace of mind.
I found that reading through the “help” section of the Safe and Well site was very helpful as a tutorial on what to do, how to register and how it can be used as a resource.
There is also a frequently asked questions (FAQ) tab to help explain what Safe and Well can do and can’t do. This resource is provided as a communication tool for people in an affected disaster area to get messages to loved ones outside the area. Here is a list of the types of messages a person may be able to post for someone searching for them:
- I am safe and well.
- Family and I are safe and well.
- Currently at a shelter.
- Currently at home.
- Currently at a friend’s/family member’s/neighbor’s house.
- Currently at a hotel.
- Will make phone calls when able.
- Will send emails when able.
- Will mail letter or post card when able.
It is important that the information that is requested be filled out in full and as accurately as possible since this is a search for a specific person. There are privacy regulations which limit the information about the listed person which can be publicly displayed on the website. Your loved ones will need to know your current address, phone number or email to search for you. In the event of an emergency, it is important that these types of resources are utilized.
To learn more about this service through the American Red Cross, visit the Safe and Well website.
The Olympia School District Education Foundation (OSDEF) is accepting grant applications for the 2017-18 school year. Although applications may be submitted at any time of the year, if funds are needed for Fall 2017, an application must be sent to the OSDEF by July 14, 2017. Grants approved in August will be funded in September.
Grant requests will be evaluated based on commitment to the OSDEF mission: to provide programs and services to students and partners with teachers to enhance educational success and promote learning for all students of the Olympia School District.
Grant categories, guidelines and applications are available online on the OSDEF website. Questions may be directed to Bev Sperry in the OSDEF office. She can be reached by email at email@example.com or at the office phone, (360) 596-6110. Bev is available during the summer months.
Congratulations to the Class of 2017! If you are unable to attend graduations in person, you can cheer on your graduate online.
The following Olympia School District graduation ceremonies will be live-streamed on the district Facebook page. Family and friends from near and far can now partake in the festivities:
- Avanti High School Graduation – Thursday, June 8 at 6 p.m.
- Capital High School Graduation – Tuesday, June 13 at 7 p.m.
- Olympia High School Graduation – Wednesday, June 14 at 7 p.m.
These live-streams will begin approximately 10-15 minutes prior to each graduation start time. To view the live-stream, make sure you follow us on Facebook.
Be sure to tell your friends and family!
This time of year is often busy with volunteers and visitors helping at end-of-school events. This is a reminder it is best practice throughout the school year for all visitors and volunteers to enter the school through the main entrance near the school office. District Policy (5630P) requires that all volunteers and visitors must sign in when visiting schools. It is also important that volunteers and visitors wear an appropriate OSD visitor sticker or volunteer tag before going further into the building.
This applies to volunteers and visitors helping in classrooms, at school assemblies, at field day/fun runs, or other school activities.
This is also a reminder for employees to always wear their current OSD identification badges while on district grounds.
We appreciate your continued vigilance in keeping our schools safe.
This week Wendy Couture, the district’s safety and risk reduction manager, shares information from the American Red Cross about storm safety, especially what to do in the event of a thunderstorm.
A thunderstorm is considered severe if it produces hail at least 1 inch in diameter or has wind gusts of at least 58 miles per hour. Every thunderstorm produces lightning, which kills more people each year than tornadoes or hurricanes. Heavy rain from thunderstorms can cause flash flooding, and high winds can damage homes and blow down trees and utility poles, causing widespread power outages.
- Learn about your local community’s emergency warning system for severe thunderstorms.
- Discuss thunderstorm safety and lightning safety with all members of your household.
- Pick a safe place in your home for household members to gather during a thunderstorm. This should be away from windows, skylights and glass doors that could be broken by strong winds or hail.
- Make a list of items to bring inside in the event of a severe thunderstorm.
- Make trees and shrubbery more wind resistant by keeping them trimmed and removing damaged branches.
- Protect your animals by ensuring that any outside buildings that house them are protected in the same way as your home.
- Consult your local fire department if you are considering installing lightning rods.
- Get trained in first aid and learn how to respond to emergencies.
- Put together an emergency preparedness kit.
How to respond during a thunderstorm
- Listen to local news or NOAA Weather Radio for emergency updates. Watch for signs of a storm, like darkening skies, lightning flashes or increasing wind.
- Postpone outdoor activities if thunderstorms are likely to occur. Many people struck by lightning are not in the area where rain is occurring.
- If a severe thunderstorm warning is issued, take shelter in a substantial building or in a vehicle with the windows closed. Get out of mobile homes that can blow over in high winds.
- If you can hear thunder, you are close enough to be in danger from lightning. If thunder roars, go indoors! The National Weather Service recommends staying inside for at least 30 minutes after the last thunder clap.
- Avoid electrical equipment and telephones. Use battery-powered TVs and radios instead.
- Shutter windows and close outside doors securely. Keep away from windows.
- Do not take a bath, shower or use plumbing.
- If you are driving, try to safely exit the roadway and park. Stay in the vehicle and turn on the emergency flashers until the heavy rain ends. Avoid touching metal or other surfaces that conduct electricity in and outside the vehicle.
- If you are outside and cannot reach a safe building, avoid high ground; water; tall, isolated trees; and metal objects such as fences or bleachers. Picnic shelters, dugouts and sheds are NOT safe.
- Never drive through a flooded roadway. You cannot predict how deep the water may be.
- Stay away from storm-damaged areas to keep from putting yourself at risk from the effects of severe thunderstorms.
- Continue to listen to a NOAA Weather Radio or to local radio and television stations for updated information or instructions, as access to roads or some parts of the community may be blocked.
- Help people who may require special assistance, such as infants, children and the elderly or disabled.
- Stay away from downed power lines and report them immediately.
- Watch your animals closely. Keep them under your direct control.
Read more about thunderstorm safety from The American Red Cross, which has many helpful tools for emergency planning.