Updated staff directories featured on school and district websites

Screen Shot 2018-08-21 at 8.22.24 AMThe Communications Department has made a concerted effort this summer to update staff directories across the district. Many thanks to all of you who took the time last spring to update staff information in building-specific Google Sheets so we can provide updated, accurate and useful information to families across our district.

We have just completed updates to all 1,200-plus staff profiles in which we received information. You may access this information by visiting one of our schools, hovering over “Staff” in the top navigation and then selecting “Staff Directory.” This will display every staff member that is currently tied to your building. You can narrow down this list by utilizing the search function at the top of the page.

You can also visit the Olympia School District website, hover over “Our District” in the top navigation and then select “Staff Directory.” This will display every employee in the district by default. If you would like to narrow the list, there is a search function at the top of the page. You can also select the “All” button, which sits just to the left of the search function, and choose a building from the pull-down menu. The option of selecting “District Office Staff” is also available.

You will notice that staff members, at a minimum, have their name and email address included in the directory. Many also include title, phone number, grades taught, office hours, website, photo etc. Essentially, whatever staff members indicated they would like included in the directory has been uploaded. Should you want any changes to be made, please provide these to the Website Technician at your building and they can take care of these for you.

We appreciate your patience throughout this process and hope that this new directory is a useful tool for you and your families. Should your situation change (i.e. moving grades, buildings, classes taught), please let your Web Tech know so that they can update your staff directory information. The goal is to keep our directory current so that it continues to be a useful tool every year.

Should you have any further questions please feel free to contact our Communications Department at (360) 596-6103 and we will do our best to answer them!

August 31, 2018 is deadline to submit June/July travel expense reimbursements

Person appears to be marking an important date on a month desk calendar to signify an important dateThe following is a message from the district Business Office:

Historical OSD procedures, and updates adopted in 2016, require that Travel Expense Reimbursement submittals be submitted within 60 days post travel. Our district must meet these guidelines to ensure that budget managers know how much budget capacity they have remaining because payments of past activity are being taken out of accounts within a predictable time period. As our budgets become tighter due to constrained resources, the ability to manage budgets and cash flow becomes more important.

For the last two years we have been transitioning to a new travel process; new travel request authorization form, new policies surrounding expense reimbursement (no receipts required for meals), and Skyward processing of expense reimbursement. Each year, we have discussed timely payment with our auditor and asked for leniency as we adopted electronic processing of travel expense reimbursement. The auditor has provided leniency, but it is now time to return to compliance of OSD policy and state auditor expectations for timely processing.

In order to align practice with our travel procedures; beginning the 2018-19 school year we will again be requiring travel expense reimbursement be submitted within 60 days post travel. 

This will require prompt submissions of expense reimbursement (in Skyward) for travel expenditures incurred. For example, travel expenditures occurred on 9/1/xx must be submitted via the Skyward Expense reimbursement module prior to 11/1/xx to be allowable. Effective 9/1/2018, the Skyward Expense reimbursement module will restrict you from submitting expenses older than 60 days.

Keep in mind; law requires expenditures for travel be posted in the same fiscal year they are incurred. Therefore, expenditures for the month of July and August 2018 should be submitted in Skyward by August 31, 2018 to be posted to the 17-18 fiscal year.

Submit August timeslips by September 5

The Payroll department advises employees of the following:

For time worked in August 2018, timeslips must be received by the Payroll department by Wednesday, September 5, 2018. This will allow the Payroll department enough processing time to charge August work hours to the 2017-18 school year before the year is closed out.

Thank you!