Time sensitive: Benefit information

Below is a copy of an email message sent on Monday, September 9 to all employees regarding time-sensitive benefit information.

Limited Open Enrollment for your WEA medical, dental and vision plans starts soon!

WEA Select Plans is holding a ‘Limited Open Enrollment,’ which starts tomorrow, September 10, 2019. Open enrollment will continue through September 19, 2019. The WEA Select Plans typically renew on November 1 of each year, but plans were extended two months through December 2019 to align with SEBB start-up, creating a 14-month plan year. Federal rules stipulate that employees must be given the opportunity to make changes every 12 months. As a result, the WEA Select Plans will hold a limited open enrollment so employees can make changes to medical, dental and vision plans.

Important Information:

  • Limited Open Enrollment will be Tuesday, September 10 – Thursday, September 19, 2019.
  • Employees who would like to make a change must CALL the WEA Select Benefits Center at (855) 668-5039.
    • Participants will NOT be able to make changes using UPoint.
  • Employees will be allowed to:
    • Newly elect medical.
    • Drop medical coverage.
    • Add/drop dependent(s) – Newly added dependents will not be subject to the dependent eligibility verification process.
    • Change plans – Please keep in mind that employees who change plans may have an additional deductible(s), out-of-pocket maximum(s) and could be subject to other specific plan requirements such as prior authorizations, etc.
  • There are no changes to rates or benefits.
  • Changes will be effective November 1 through December 31, 2019.
  • Notices, including Notice of Creditable Coverage (Medicare), Summary of Benefits and Coverage (SBC) Availability Notice, and HIPAA Privacy Notice, were mailed starting August 26, 2019.
    • There is no action needed upon receiving these notices.

No action is needed unless an employee would like to make a change.  If an employee would like to make a change, he/she must call the WEA Select Benefits Center.  WEA Select Benefits Center Customer Care Representatives are available Monday through Friday, 7:30 a.m. to 5 p.m. to answer employees’ questions regarding Limited Open Enrollment.

If you have further questions, please email the OSD payroll office at help-payroll@osd.wenet.edu

Thank you,

Jennifer Priddy
Assistant Superintendent of Finance and Capital Projects

Register to vote for November General Election

Register 2 vote graphicThurston County residents may register to vote online, by mail or in-person at the Thurston County Auditor’s Office for the November 5, 2019 General Election.

There are three Olympia School Board seats on this election ballot. There are two candidates vying for the District 1 seat: Maria Flores and Heath Howerton.

There are two other board seats that will be on the November General Election ballot. The candidates for both of those seats are running unopposed. Justin McKaughan is vying for the District 2 seat that will be vacated by Director Joellen Wilhelm, and Hilary Seidel is running for re-election to the District 4 position, which she has held the past two years.

The last day to file a write-in candidacy with no filing fee is October 18, 2019. Military ballots will be mailed on September 20, and local ballots will be mailed October 16.

Following are voter registration deadlines for the upcoming General Election:

  • October 28, 2019: Deadline to register to vote online, by mail or by voter registration drive. Note: Online voter registration services across the state will be unavailable from Thursday, August 30 through Monday, September 3 as part of a Department of Licensing database upgrade. Online voter registration resumes on September 4.
  • November 5, 2019: You may register to vote in person and update your voter registration address up until 8 p.m. on Election Day November 5. In-person voter registration is done at the Thurston County Elections Division, 2000 Lakeridge Dr. S.W., Bldg. 1, Rm. 118 in Olympia.

To register to vote you must be:

  • A citizen of the United States.
  • Residing at your current address for a minimum of 30 days before Election Day.
  • A legal resident of Washington state.
  • At least 18 years old by Election Day.

For additional voter registration information, visit the Thurston County Auditor’s Office Elections Division webpage.

Teachers invited to trainings to learn how to create teacher webpage

Numerous computers in what appears to be a computer lab or professional development classThe Communications department is offering a training for teachers interested in creating a teacher webpage on their school’s website in SchoolMessenger. Those who already have teacher webpages created and need a refresher in editing the pages are also welcome to attend. Note: This is not a Schoology training.

The first Teacher Webpage Training is on Tuesday, September 17 from 4-6 p.m. at the Knox 111 Administrative Center, 111 Bethel St. N.E., Olympia. The training will be held in the computer lab, Room 268. Please bring your district-issued laptop. Chromebooks will also be available. Sign up for the class in pdEnroller. Registration closes on Friday, September 13.

If you are unable to attend the September 17 training, another training will be held on Tuesday, October 22 from 4-6 p.m. You may register for the October training on pdEnroller. Registration ends Friday, October 18.

If you are new to creating a teacher webpage and have not already watched the 1.5 hour Website Accessibility Webinar, you will need to do so prior to the training. The webinar is located in SafeSchools under the “Policy” section. Safe Schools can be accessed through the OSD Portal.

Teachers who take this two-hour training on how to create a teacher webpage and watch the 1.5 hour Website Accessibility webinar may use Technology Professional Development hours for 2019-20, General Staff Development hours for 2019-20, or Curriculum Rate at the 2019-20 school year rate.

Please note, staff may only be paid once for the 1.5 hour Website Accessibility Webinar. Also, teachers who have already taken the 2-hour Teacher Page Training and want to take it again as a refresher may use Technology PD or Staff PD, but not Curriculum Rate, for reimbursement.

For additional information, contact the Communications department at (360) 596-6103.

Flags lowered to half-staff September 11

Flags at half-staff in front of Knox Administrative Center in memory of Sen. John McCainGov. Inslee hereby directs that Washington state and United States flags at all state agencies, including schools and support buildings, be lowered to half-staff on Wednesday, September 11, 2019, for national Patriot Day, the annual memorial to the victims of the 2001 tragedy.

Flags should remain at half-staff until close of business or sunset on September 11.

Submit staff development into Skyward for compensation

During the 2018-19 school year the Olympia Education Association (OEA) and district piloted a new way to submit staff development into Skyward for compensation. This replaced the previous method of submitting a time slip. The following will be benefits to new process:

  • Real-time status of available staff development hours
  • Expedited payment of those hours

Therefore, beginning in the 2019-20 school year, all OEA Members will enter their Professional Staff Development into Skyward time off instead of completing paper time slips. This also includes any hours for Technology Professional Development. The district will be providing training for certificated staff to ensure they understand the process.