Accessibility Tip of the Week: Microsoft Office Accessibility Checker

Person appears to be ready to mark a checklist of items. Next to person doing this is a laptop computer.

This week Robert Hardy, our district website accessibility specialist, shares about the Accessibility Checker in Microsoft Office.

The Accessibility Checker within Microsoft Office is a powerful tool that can be used as a final step in document creation. The steps involved in running the Accessibility Checker differ depending on your operating system, but are quite straightforward. Please note these steps are the same for both Word & PowerPoint.

  • Mac– Go to the Review ribbon and select “Check Accessibility.
  • Windows– Go to the File menu and under Info, select “Check for Issues” and then “Check Accessibility.”

The Accessibility Checker will open on the right side of the screen and will contain a list of issues located within the document. The quick-start guides located on the district’s Website Accessibility Resources page cover each of these errors and how to resolve them.

When working with older Word documents, users may receive the error “Cannot check the current file type for accessibility issues.” To resolve this error, go to File & Save As. In the Save As window, select the File Type option and select “Word Document (.docx).” The Accessibility Checker should now be able to run without errors.

Accessible content from Microsoft Word documents can either be copied and pasted directly onto a SchoolMessenger or Schoology page, or exported as an accessible PDF.

As always, if you have any accessibility tips or questions, please feel free to reach out to the district’s Website Accessibility Specialist, Robert Hardy at extension 6105.