Travel procedure update

/ susangifford

Please read the following travel procedure update from the Business Department:

To be in alignment with Washington State OFM and the Federal GSA, and to further clarify mileage travel claims, we have updated our travel procedure as pertains to in-district itinerant mileage.  Below is the Determination of Business Miles Traveled section of the Travel Procedure with the update highlighted in yellow:

Determination of Business Miles Traveled - Employees may be reimbursed for the mileage incurred from their assigned work location to the travel destination. If an employee departs from their assigned work location, mileage is calculated from their assigned work location to the destination point. If an employee departs from his/her residence, mileage is calculated from the residence to the destination point, with a reduction for normal one-way commuting miles. OSD encourages ride sharing whenever feasible. Exceptions: -(Highlighted) If staff works at various locations throughout the district, itinerant travel should be claimed from the site in which they begin their daily work, if different from their assigned work location. (End highlight) -If travel occurs on a weekend or holiday, mileage is calculated from the point of departure with no reduction for normal commuting miles.

Example:  An employee lives in west Olympia and their assigned work location is Pioneer Elementary.  They have a meeting at Jefferson Middle School first thing in the morning.  Following the Jefferson MS meeting, they travel to Madison Elementary for the remainder of the day. Their mileage claim for that day should be Jefferson MS to Madison Elementary. (The claim should not include Pioneer Elementary, because Jefferson MS was the site in which they began their workday.)