OSDEF extends wreath sales through this weekend for OSD employees

OSD logo in green with the words Wreath Fundraiser OSDEF underneath

The OSDEF is keeping online wreath sales open through the weekend for OSD employees. This year all proceeds will benefit the Principal’s Emergency Fund and Teaching & Learning Grants.

Wreaths must be picked up Sunday, Nov. 22 by the purchaser or a designee. Distribution will be contactless and available at both Capital High School and Olympia High School. Visit https://www.osdef.org/wreathfundraiser to order your locally sourced and locally made wreath before midnight Sunday, Nov. 8.

DRS offers ‘Nearing Retirement’ seminars

White ceramic teacup sits on railing with mountains and lake in the distance

Is retirement around the corner? The Washington State Department of Retirement Systems is offering three more “Nearing Retirement” seminar-webinars this year. The next one is tomorrow, November 7, 2020.

Although the Nearing Retirement seminars are open to all employees, they are designed for those who are within five years of retirement. Basic retirement plan information will not be provided at these seminars, but it’s important to understand the basics of your plan prior to attending. To brush up, select your retirement system:

For more information about these seminars and how to join, select this link. Be advised, you do not have to pre-register to attend. From the seminar page, just select ‘Join’ 10-15 minutes prior to start. 

Unable to attend? Watch the seminar videos at a time that is more convenient. 

Acrobat Pro Accessibility Part 1 – Enabling Accessibility Tools and Performing an Accessibility Scan

Adobe Acrobat Pro, also known as Adobe Acrobat Pro DC or Acrobat XI Pro, is a powerful tool with the power to create and repair accessible PDFs. While Acrobat DC or Acrobat Reader are free tools used to read PDFs, Acrobat Pro is a licensed tool used to remediate PDFs or create fillable forms. Users without Acrobat Pro can create accessible PDFs by exporting to PDF from different content authoring platforms.

This post, the first in a series, will cover setting up your accessibility workspace within Acrobat Pro and running a basic accessibility check.

Enabling Accessibility Tools

Acrobat Pro Accessibility Tools Pane

While Acrobat Pro contains a powerful accessibility suite, it is disabled by default. To enable the Accessibility Tools Pane, go to View > Tools > Accessibility. This will enable the Accessibility Tools Pane on the right side of the application.

The Accessibility Tools Pane contains a wealth of tools, most prominently:

  • Full Check – A thorough and versatile accessibility checker.
    • Add Tags to Document – Useful for remediating a PDF that was imperfectly created. This may be helpful when working with scanned documents, or documents that have been ‘printed’ to PDF.
    • Set Alternate Text – Useful for moving through all the images in a document and adding alternative text to them.
    • Touch Up Reading Order (TURO) – This is the primary tool in PDF remediation. It can be used to add or edit tags, as well as alter the reading order of the document.

Running an Accessibility Check

The Full Check tool performs a thorough accessibility check, and highlights errors within the document. To perform a Full Check:

Accessibility Checker issues found
  1. Expand the Accessibility Tools Pane and select Full Check.
  2. The Accessibility Checker Options window will open. It is generally advised to use the default settings, so select Start Checking.
  3. The left pane will shift to the Accessibility Checker review. The number of potential issues is displayed alongside each issue category. Expand them using the arrows alongside each category type to see the individual issues.
  4. Right-clicking an issue will provide an additional menu with options to Fix, Skip Rule, Explain, or Check Again.

The next post in this series will cover some of the more common issues found using the accessibility scanner, as well as how to repair them. In the meantime, if you have any questions regarding using Acrobat Pro or other accessibility concerns, please reach out to Robert Hardy in the Communications and Community Relations Department.

New system to submit timeslips online starts December 1

Hands typing on computer keybaord

The Business Office is excited to announce the launch of the Electronic Time Reporting System (ETRS).  The new system launches on December 1, 2020.

Resources, including live and recorded trainings on the new timeslip process, are located on the staff Intranet Electronic Timesheet Training page (be sure to log into the staff intranet first to access this page directly). You may also reach the site by logging in to the staff Intranet and selecting Departments, Payroll, and Electronic Timesheets.

Register now for upcoming live trainings and find recorded “how-to” training documents by visiting the Electronic Timesheet Training page.

This new system will give employees the ability to submit timeslips electronically, which will reduce the time it takes to get paid for extra hours, especially during this Pandemic when processing is delayed by working remotely.

In addition to the ETRS system starting on December 1, 2020, the Payroll department will continue to process paper-approved, PDF-scanned and emailed-approved timesheets.