Note deadlines for Travel Expense Reimbursement submissions

 

calculator-electronics-laptop-163119

The following is a message from the Business Department about Travel Expense Reimbursement submission.

Per OSD Travel Expense Reimbursement procedures, submittals must be turned in within 60 days post travel.  This ensures that budget managers know how much budget capacity they have remaining because payments of past activity are being taken out of accounts within a predictable time period.  Below is a chart of cut off for submission dates:

Travel within the month of: September 2019
Deadline to Submit a Request: November 30, 2019

Travel within the month of: October 2019
Deadline to Submit a Request: December 31, 2019

Travel within the month of: November 2019
Deadline to Submit a Request: January 31, 2020

Travel within the month of: December 2019
Deadline to Submit a Request: February 29, 2020

Travel within the month of: January 2020
Deadline to Submit a Request: March 31, 2020

Travel within the month of: February 2020
Deadline to Submit a Request: April 30, 2020

Travel within the month of: March 2020
Deadline to Submit a Request: May 31, 2020

Travel within the month of: April 2020
Deadline to Submit a Request: June 30, 2020

Travel within the month of: May 2020
Deadline to Submit a Request: July 31, 2020

Travel within the month of: June 2020
Deadline to Submit a Request: August 31, 2020

Travel within the month of: July 2020
Deadline to Submit a Request: August 31, 2020

Travel within the month of: August 2020
Deadline to Submit a Request: August 31, 2020

Submit travel expense reimbursements by August 31

The following is a message from the district Business Office:

Historical OSD procedures, and updates adopted in 2016, require that Travel Expense Reimbursement submittals be submitted within 60 days post travel. Our district must meet these guidelines to ensure that budget managers know how much budget capacity they have remaining because payments of past activity are being taken out of accounts within a predictable time period. As our budgets become tighter due to constrained resources, the ability to manage budgets and cash flow becomes more important..

In alignment with our travel procedures; we will require travel expense reimbursement be submitted within 60 days post travel.  This will require prompt submissions of expense reimbursement (in Skyward) for travel expenditures incurred.

In addition to the 60 days post travel provision; law requires expenditures for travel be posted in the same fiscal year they are incurred. Therefore, expenditures for the month of June through August 2019 must be submitted in Skyward by August 31, 2019 to be posted to the 18-19 fiscal year.

 

Elementary furniture sales at Knox June 27 and July 3

Young child writing on a piece of paper on a deskThe district is selling good quality elementary-size furniture from three elementary schools that are undergoing a remodel and complete change of furniture. Items available include desks, chairs, file cabinets and bookshelves.  By law, the district must first offer the items to public school districts and private schools serving K-12 students. Those sales are happening in advance of the two public sales.

The public sales, also open to employees, are scheduled from 9 a.m. to 2 p.m. on Thursday, June 27 and again on Wednesday, July 3.  The sales will take place at Madison Elementary School, 1225 Legion Way S.E. in Olympia. Because the sales are in the parking lot between Madison Elementary and the Knox Administrative Building, please park on the street and walk into the parking lot.

The district can help load items into shoppers’ vehicles; however, we are unable to deliver any items. Shoppers need to have a vehicle to take items purchased at the sale.

Please note: Each sale day has a new set of furniture.

Unfortunately, we are not able to provide a list of furniture that will be available, as sales to public schools will happen right up to the end of the day on June 26 and July 2.

Please contact surplussales@osd.wednet.edu if you have questions.

Please fill out short survey on voluntary benefits offered to employees

With SEBB on the horizon, the district has an opportunity to evaluate the voluntary benefits offered to employees. Your input will help shape our decision, and we would appreciate it if you would click on the link below and answer the survey questions.  This is a short survey and will only take you 3 minutes to complete.  We look forward to hearing what you have to say.

Take the survey

Take the budget priorities survey by April 5

As preparation for the upcoming school year, the Superintendent and Board of Directors seek community, staff, parent and student input on the Olympia School District budget development. Due to recent changes in the state school funding system, the district is projected to face a deficit in the 2019-20 school year. We are hopeful that the state Legislature will address some or all of the causes, and the district may not face a deficit. Regardless, we seek community, staff and student input on instructional and operational priorities and values.

The deadline to complete the survey is 4 p.m. on Friday, April 5, 2019.

Learn about the 2019-20 budget outlook at community meetings Feb. 27 and March 7

52487965_2293437957384124_5654503687054163968_oCome learn about the Olympia School District budget outlook and budget development process for the 2019-20 school year during two community budget forums — one on February 27 and the other on March 7.

The first budget forum will be held on Wednesday, February 27 from 6-8 p.m. in Room 303 at the Knox Administrative Center, 1113 Legion Way S.E., Olympia.

The second budget forum is scheduled on Thursday, March 7 from 6-8 p.m. in the Jefferson Middle School library, 2200 Conger Ave N.W., Olympia.

The same budget information will be presented at both meetings, which are open to staff and the community.