Department of Retirement Systems notice of public records request

Below is a copy of a communication emailed to all OSD employees on Friday, February 14

We want to make all OSD employees aware that The Seattle Times has submitted a public records request to the Washington State Department of Retirement Systems (DRS) requesting information related to state employee personal information. DRS notified us of this records request and asked that we share the information with our employees.

The Seattle Times has requested information related to employee personal information for all members of the state’s retirement systems, including active and inactive members from July 1, 2017 to June 30, 2019. DRS has notified us it will release the data to The Seattle Times on March 9, 2020. If you would like to seek injunctive relief, please see the instructions at the end of the DRS notice below.

If you are the subject of this public records request, no action is required of you. For more information, or if you have questions about the request, please contact DRS at 844-704-6780 or drs.pdrnotice@drs.wa.gov. You may also visit the DRS website.

DRS Notice of Public Records Request

“The Department of Retirement Systems has received a public records request that seeks information about all members of the state’s retirement systems, including all retirees and inactive members, for the period July 1, 2017 to June 30, 2019.

The requesting organization is The Seattle Times. DRS has requested and received a Declaration of Non-Commercial Purpose pursuant to RCW 42.56.070(8). A copy of this Declaration is available here.

DRS has reviewed the request and determined that the following information items are subject to disclosure under the state’s Public Records Act:

  • Full Name
  • City, State/Province, Country and ZIP/Postal Code
  • Date of Birth
  • Retirement System/Plan
  • Date of Entry
  • Service Credit
  • Annual Salary
  • Average Final Compensation
  • Date of Retirement or Withdrawal
  • Monthly Retirement Benefit
  • Retirement Type
  • Employee Transmittal Code and Description
  • Employer Name, City, State and ZIP Code

The Department intends to provide the information items listed above to the requesting organization on March 9, 2020.

If you are the subject of this public records request, no action is required of you. If you want additional information or have questions about the request, please contact DRS at 844-704-6780 or drs.pdrnotice@drs.wa.gov.

A Note about Injunctive Relief

Individuals who are the subject of a records request often ask if they can seek a court order to prevent the release of their records.

Under state law, an agency could be enjoined from releasing records if a court finds that the release “would clearly not be in the public interest and would substantially and irreparably damage any person, or would substantially and irreparably damage vital governmental functions.”

To enjoin DRS from releasing records in the current request, the department would need to be served with an injunction prior to the scheduled release date listed above.

State agencies cannot provide advice on whether to seek an injunction or whether such an attempt would be successful.”

‘Screenagers Next Chapter’ film screening set on February 19

Screenagers Next Chapter Poster; information is contained in articleAs part of the district’s commitment to providing awareness and education around digital citizenship and digital health and well-being, staff are invited to join students, families and the community in a showing of the next installment of “Screenagers.”

“Screenagers Next Chapter: Uncovering Skills for Stress Resilience” is a film that examines the science behind teens’ emotional challenges, the interplay of social media, and most importantly, what can be done in schools and homes to help students build crucial skills to navigate stress, anxiety and depression in our digital age. This film follows physician and filmmaker, Delaney Ruston, as she discovers solutions for improved adolescent well-being in the digital age.

The free screening will be followed by a discussion led by district Chief Information Officer Marc Elliott.

Join us in the Capital High School Auditorium, 2707 Conger Ave. N.W. on Wednesday, February 19 from 6-7:30 p.m.

Help our Communications team promote your school!

Zoom camera lens

The Olympia School District Communications Department is always looking for opportunities to highlight our schools on district social media (Facebook, Twitter, Instagram and YouTube) and in our Spotlight on Success newsletter. The thing is, we need your help to clue us in on all of the exciting things happening in your buildings!

Is there an upcoming event, activity, performance or class lesson in your school that is visual and deserves highlighting? Let us know! A member of our communications team will come out and take photos/video and let the Olympia community see all the amazing work you and your students are doing!

To let us know about a possible opportunity in your building simply email our Communications Department at communications@osd.wednet.edu or fill out this Google form.

Thanks, we will be in touch in short order to coordinate a visit!

Nominate an OSD Teacher of the Year by February 12

OSD Elementary Teacher of the Year in 2019 Devin Alexander joined by the superintendent Patrick Murphy, LP Brown Principal Charlene Hayes, and Board Member Joellen Wilhelm

2019 OSD Elementary Teacher of the Year Devin Alexander, reading specialist at LP Brown Elementary, is joined by (from left) Superintendent Patrick Murphy, LP Brown Principal Charlene Hayes, and former Board Member Joellen Wilhelm.

The Olympia School District is accepting nominations through Wednesday, February 12, for one or more staff members to be honored as OSD Teacher of the Year.

The program recognizes the work of teachers who have made a positive difference in their profession. Any Washington public school teacher who has a current certificate, works directly with students for at least 50 percent of their time, has not already been recognized as a Regional or State Teacher of the Year, and plans to continue teaching through the 2021-22 school year, is eligible to be nominated.

Please complete the online nomination form and submit by 4 p.m. on Wednesday, February 12, 2020. A committee will review the applications and select the individual(s) to be recognized based on who best exemplifies the following Teacher of the Year criteria (please include examples of the following in your nomination):

  • The teacher has the respect of their community;
  • The teacher is knowledgeable in their field and guides students of all backgrounds and abilities to achieve excellence;
  • The teacher collaborates with colleagues, students and families to create a school culture of respect and success;
  • The teacher deliberately connects the classroom and key stakeholders to foster a strong community at large;
  • The teacher demonstrates leadership and innovation in and outside of the classroom walls that embodies lifelong learning;
  • The teacher expresses themselves in an engaging and effective way.

The individual(s) chosen will be eligible to be considered for the regional Teacher of the Year selection process. The winner at that level advances to the state Teacher of the Year selection process.

Complete the OSD Teacher of the Year online nomination form

2019 Secondary Teachers of the Year Lorraine Manning and Marion Sheridan

2019 Secondary Teachers of the Year Lorraine Manning and Marion Sheridan, special education life skills teachers at Olympia High School in 2019.

Remember to vote by February 11

Vote graphic showing hands dropping colored pieces of paper into a box openingBallots for the February 11, 2020 Special Election have been sent to registered voters and must be mailed or dropped off in postage-free ballot drop boxes by Election Day to be counted.

Ballot drop boxes are open 24 hours a day during elections and will continue to accept ballots until 8 p.m. on Election Day. For a list of drop box locations in the Olympia School District, visit the Thurston County Auditor’s Office Elections Division website.

There is one Olympia School District measure on this Special Election ballot: Replacement of an expiring four-year Educational Programs and Operations Levy. For more information about the proposed four-year Educational Programs and Operations Replacement Levy, visit the Levy2020 webpage on the district website.

  • You may register to vote online, by mail, via a voter registration drive or by any other means through February 3, 2020.
  • You may register to vote or update your voter registration address in person until 8 p.m. on Election Day on February 11. In-person voter registration is done at the Thurston County Elections Division, 2000 Lakeridge Dr. S.W., Bldg. 1, Rm. 118 in Olympia. Replacement ballots are also available at the Auditor’s Office.

To register to vote you must be:

  • A citizen of the United States.
  • Residing at your current address for a minimum of 30 days before Election Day.
  • A legal resident of Washington state.
  • At least 18 years old by Election Day.

Note: Citizens may pre-register to vote at age 16 and will be automatically eligible to vote and sent a ballot during the first election after their 18th birthday.

For additional voter registration information, visit the Thurston County Auditor’s Office Elections Division webpage. For more information about ballot items, read the Thurston County Voters’ Pamphlet.

Take a minute and sign up for OSD text messaging notifications

Person holds finger on the on switch for cell phone as if to check messages

Are you interested in receiving text message alerts from the Olympia School District, but aren’t sure how to get signed up? No problem, we’ve got you covered!

As an Olympia School District employee, you can sign yourself up in three easy steps:

  1. Check your Skyward Employee Access and make sure the phone number which you would like to receive text messages is included in one of the three available phone fields.
  2. If the number is not included in one of the phone fields, simply contact the OSD Human Resources Department (x6185), as they can add the number to your Skyward profile. If it is already there then skip to step three.
  3. Using the mobile device you would like to receive text notifications on, text “y” or “yes” to our Olympia School District shortcode, which is “67587”.

Once you’ve completed these three steps you should receive an immediate response with confirmation that you have signed up to receive text message notifications from the Olympia School District. You can always opt-out of receiving these notifications by responding “n” or “no” to the “67587” number.

While the “67587” OSD shortcode will always be the number in which you receive text message notifications, each text message you receive from the district will begin with “OlympiaSD:” so there is no confusion as to who is communicating.

Please Note: Text message communications are reserved for emergency and time-sensitive communications from our schools and district. We do not use text messaging notification for general communications with staff.

Should you have any additional questions please don’t hesitate to contact the Olympia School District Communications Department at (360) 596-6103 or communications@osd.wednet.edu.