Thinking about retirement? Register for March 5 seminar

Retirement Seminar FlyerThinking about retirement? Consider attending a pre-retirement planning seminar on Thursday, March 5 at the New Market Skills Center in Tumwater.

If you are within two-five years of retirement, consider attending this seminar to learn about your retirement plans (Plan 2 or Plan 3), medical/dental options, sick leave buyout (VEBA), Social Security Options, Medicare and how to utilize a retirement planner.

The Thurston County School Retirees’ Association, assisted by the Washington State Department of Retirement Systems, is hosting the seminar from 4-6:30 p.m. at the New Market Skills Center, 7299 New Market St. S.W. in Tumwater. Registration fee is $10 payable at the door (spouse is free).

Register on or before March 2 by emailing ronaldwcrawford1@comcast.net or calling him at (360) 236-9305.

HR shares procedures for weather-related delays and closures

Olympia Capitol building with snow-covered hillside and treesThe following is shared by the Human Resources department. Please retain this information for weather-related delays and closures. Hopefully this will be a useful reference document to make weather-related decisions clearer for everyone.

LATE START

Contractual language and past practice allows for modified schedules due to emergency conditions in which employees may, with the approval of their supervisor, 1) take a salary deduction for the time missed, 2) work regularly scheduled time if safety permits, 3) use vacation leave or emergency leave if permitted by bargaining agreement, 4) arrange with a supervisor to complete their work at an alternate location, or 5) arrange with a supervisor to make up the time missed in regular-time status. Safety permitting, employees should report to work per their regular schedules. Teachers should be at the work site at least 30 minutes prior to students arriving.

EARLY RELEASE

Contractual language and past practice allows for early release provisions due to emergency conditions in which employees may, with the approval of their supervisor, leave early and 1) take a salary deduction for the time missed, 2) work regularly scheduled time if safety permits, 3) use vacation leave or emergency leave if permitted by bargaining agreement, 4) arrange with a supervisor to complete their work at an alternate location, or 5) arrange with a supervisor to make up the time missed in regular-time status.

CLOSURE

Because contracted staff who work a typical school schedule will make up their time when student days have been rescheduled, there is no need for them to take leave at this time. For year-round and other employees who provide non-student related services, contractual language and past practice allows for closure due to emergency conditions in which employees may, with the approval of their supervisor, 1) take a salary deduction for the time missed, 2) work regularly scheduled time if safety permits, 3) use vacation leave or emergency leave if permitted by bargaining agreement, 4) arrange with a supervisor to complete their work at an alternate location, or 5) arrange with a supervisor to make up the time missed in regular-time status.

Thank you for your dedication to the Olympia School District. We appreciate your efforts and hope that you remain safe during inclement weather conditions.

Certificated Teachers: February 14 is deadline for early retirement and/or resignation incentive

White ceramic teacup sits on railing with mountains and lake in the distance

The following is a message shared by Scott Niemann, executive director of Human Resources

Greetings OSD Certificated Teachers,

The Olympia School District and the Olympia Education Association offers employees an early retirement and/or resignation incentive. Since we are always anxious to post and find the best qualified candidates for openings, we are hoping to hear from you early if you are planning to retire or resign at the end of this 2019-20 school year.

The district is offering two paid days (fill out a time slip in June) at the end of the school year for any OEA member who provides a letter of retirement or resignation to the Human Resources Department on or before February 14, 2020.

If you have already provided the Human Resources department a letter of resignation or retirement, you have done what you need to do in order to receive the two incentive days. Remember: in June you must submit a time slip for the two incentive days. On the time slip, write “Early Notice Incentive” and record 6 hours for each day — a total of 12 hours. This incentive time is intended to be paid time so you can “tie up loose ends, pack and check out of your building.” Time slips must be turned in by June 30 of this year to receive the early incentive payment.

If you submit your letter of resignation or retirement after February 14, 2020, you will not be eligible for the two incentive days.

As always, thank you for your dedication to the Olympia School District.

District offers PD opportunities to support Educators of Color

The following is a message shared by the Human Resources department:

Calling All Educators of Color: Do you consider yourself an educator of color? Would you like to build a community with other educators of color within the Olympia SD? The Olympia School District will be holding four professional development opportunities specifically designed to support educators of color. Topics covered will center around the OSD Student Outcomes and include: culturally responsive teaching practices, advocating for social and emotional wellness, empowering students to confront bias, and closing opportunity gaps within our school system.   

*Certificated staff may use staff development hours or receive curriculum rate of pay for all sessions.

*Paraeducators will be paid via time slip at their regular hourly rate for all sessions

Save the Dates:
January 21: 4-6 pm
March 17: 4-6 pm
May 5: 4-6 p.m.
June 9: 4-6 p.m.

Location:
Knox 111 – Board Room
111 Bethel St. N.E.
Olympia, WA 98506

If you wish to attend and/or are interested in clock hours, please register via pdEnroller, Event ID #100760.  

Click here to register: pdEnroller – OSD Educators of Color Network 2019-2020

Information about paraeducator certificate training

The Olympia Paraeducator Association (OPA) and District have built a plan for the state-required paraeducator training for the 2019-20 school year.

It is important to note that this requirement applies to any classified staff members who assist with instruction in the classroom setting including all paraeducators. This year, employees in these positions are required to complete 14 hours of the Fundamental Course of Study (FCS) program. This program will involve four in-person Saturdays and evening options for members. The first training session will be in January 2020.

The following are the FCS modules to be completed this year and when the courses will be offered:

PdEnroller Sessions Standards

Training Location
Capital Region ESD 113
6005 Tyee Dr SW Tumwater WA 98512

  • WEA Evening Trainings – TBD
  • FCS01, Introduction to Cultural Identity and Diversity (4 hours)
  • FCS02, Methods of Educational and Instructional Support (4 hours)
  • FCS04, Using and Collecting Data (1 hour)
  • FCS10, Positive and Safe Learning Environment (3 hours)
  • FCS11, Communication Basics (2 hours)

Please Note: You MUST register via the links above. You will not be able to access the classes by searching in pdEnroller.  Each session is capped at 200 people; therefore, please register as soon as possible.

Compensation 

Upon completion of the 14 hours of training you will be issued a stipend of $335.

WEA is planning to offer additional options for completing the 14 hours of training, and we will keep you updated as the year progresses. Please prioritize these training dates and times, as make-up opportunities will be difficult to schedule at times that are convenient for all employees due to the wide variety of schedules.

If you have specific questions, please talk with your immediate supervisor or reach out to me via the contact information below.

Sincerely,

Joshua Boe
OPA President
joshua.boe@washingtonea.org

Scott Niemann
Executive Director of Human Resources
sniemann@osd.wednet.edu

The following are links with pertinent information regarding new paraeducator training requirements:

Overview of the Paraeducator Certificate Program
Frequently Asked Questions (FAQ)

Employee Assistance Program provides support to employees and dependents

Listing of EAP services as described in articlePersonal issues, planning for life events or simply managing daily life can affect an employee’s work, health and family.

“GuidanceResources” provides support, resources and information for personal and work-life issues. The program is company-sponsored, confidential and provided at no cost to employees and their dependents.

Services provided include:

  • Confidential counseling.
  • Financial information and resources.
  • Legal support and resources.
  • Work-life solutions.
  • Free online will preparation.
  • Help for new parents.

Learn more by viewing the OSD GuidanceResources information flier.

Update to Annual Notifications packet mailed to employees

Sticky notes in different colorsRecently, the Olympia School District’s Annual Notifications packet was mailed to all active OSD employees. The cover letter provided a list of district contacts designated to handle inquiries regarding the non-discrimination policies, reports of alleged sexual harassment, concerns about compliance, and/or grievance procedures.  Please note the additional contact information below:

Autumn Lara, Executive Director of Elementary Education
Knox Administrative Center, 111 Bethel St. NE, Olympia, WA 98506
(360) 596-8534

You may view the updated cover letter here.