Certificated staff: Early retirement/resignation incentive

The Olympia School District and the Olympia Education Association offers employees an early retirement and/or resignation incentive. Since we are always anxious to post and find the best qualified candidates for openings, we are hoping to hear from you early if you are planning to retire or resign at the end of this 2020-21 school year.

The district is offering two paid days (fill out a timesheet in June) at the end of the school year for any OEA member who provides a letter of retirement or resignation to the Human Resources Department on or before February 19, 2021.

If you have already provided the Human Resources department a letter of resignation or retirement, you have done what you need to do in order to receive the two incentive days. Remember: in June you must submit a timesheet for the two incentive days. On the timesheet, write “Early Notice Incentive” and record 6 hours for each day — a total of 12 hours. This incentive time is intended to be paid time so you can “tie up loose ends, pack and check out of your building.” The timesheet must be turned in by June 30 of this year to receive the early incentive payment.

If you submit your letter of resignation or retirement after February 19, 2021, you will not be eligible for the two incentive days.

Congratulations OSD Classified School Employees of the Year

OSD Classified School Employee of the Year Nadine Owen

Congratulations to Marshall Middle School Paraeducator Nadine Owen and OSD Child Nutrition Services Supervisor Paul Flock for being named this year’s Classified School Employees of the Year. The annual award recognizes employees who consistently demonstrate outstanding work performance, professional leadership and collaboration.

Both Owen and Flock learned of their recognitions last week during surprise announcements accompanied by applause from their colleagues. Both will be recognized at the next Board of Directors meeting at 6:30 p.m. Dec. 10 on Zoom. The Zoom meeting link will be posted on the district website.

Owen has been a paraeducator at Marshall for the past five years, and Flock has been the supervisor in Child Nutrition Services for 31 years. Both were selected for this honor following a nomination process that included many outstanding submissions from throughout the district.

Paul Flock holds a flower bouquet and is joined by Superintendent Patrick Murphy and Board President Hilary Seidel
OSD Classified School Employee of the Year Paul Flock (center) with Superintendent Patrick Murphy and Board President Hilary Seidel.

Save the date: PD opportunities to support Educators of Color

The following is a message shared by the Human Resources department:

Photo by Pixabay on Pexels.com

Calling All Educators of Color: Do you consider yourself an educator of color? Would you like to build a community with other educators of color within the Olympia SD? The Olympia School District will be holding four professional development opportunities specifically designed to support educators of color. Topics covered will center around the OSD Student Outcomes.

*Certificated staff may use staff development hours or receive curriculum rate of pay for all sessions.

*Paraeducators may use staff development hours or receive payment via time slip at their regular hourly rate for all sessions.

Save the Dates:
November 16, 2020: 4-6 pm

January 25, 2021: 4-6 p.m.
March 22, 2021: 4-6 p.m.
May 17, 2021: 4-6 p.m.

June 14, 2021: 4-6 p.m.

All meetings will be held via Zoom.  The last date is reserved for an end of year celebration.  More information to follow.

If you wish to attend and/or are interested in clock hours, please register via pdEnroller, Event ID #109472.

Click here to register: pdEnroller – OSD Educators of Color Network 2020-2021

Please note: Registration opens on November 1 at 4 p.m.

2020 OSD Notification Packet

The Annual OSD Notification Packet is designed to help you understand your rights and responsibilities as an Olympia School District employee.

In the past, this document has been mailed to all Olympia School District employees at their home address. This year, in an effort to reduce paper usage, this notification was emailed yesterday to all employees and is being shared in this employee blog.

Please feel free to contact the Human Resources Office with any questions you may have at (360) 596-6185.

View the Annual Notification Packet

Certificated staff: Learn about overload claim forms

The following is a message shared by Human Resources for certificated staff:

For your convenience, electronic overload claim forms have been created. These forms can be found on the OSD Intranet Forms page. Make sure to log in, when prompted, for access to the Intranet. View instructions on downloading, completing and submitting your electronic claim form

Please note that the count day for your September overload claim will be September 30. The state did not have a traditional September count day; due to the Pandemic the September count was extended through the end of the month. All other months will follow OEA CBA guidelines, with the first school day of the month used to establish overload numbers. September and October overload claims are due to HR by October 10, with September overloads being paid in October.

If you have questions regarding overload, please contact Cassie Lewis in the Human Resources department at calewis@osd.wednet.edu.

Last Chance for 2019-20 Paraeducator FCS Training

Close up of person typing on laptop computer with notebook in the foregroundThe Human Resources Department has asked us to share the following with OSD paraeducators:

The Olympia School District, in partnership with ESD 113, is offering one last opportunity to complete the required 14 hours for the Paraeducator Fundamental Course of Study (FCS) for the 19/20 school year. The training will be held online via Zoom. To register for any (or all) sessions, you MUST use the following pdEnroller link:  https://www.pdenroller.org/esd113/Catalog/Event/100966. When prompted, please use the coupon code “OLY” to avoid payment for the class. This is free to all OSD Paraeducators.

Please note: you will NOT be able to search for this training in pdEnroller. All registration must be done directly through the link provided as it is exclusive to the Olympia School District. Also, please review the following schedule carefully. Some units have been divided over multiple days. You will need to complete all hours for each unit to receive credit.

See below for dates, times, and units covered during each session:

Monday July 20th: 10am-12pm
FCS11 – Communication Basics (2 hours total)

Tuesday July 21st: 10am-12pm
FCS04 – Collecting and Using Data (1 hour total)
FCS01 – Introduction to Cultural Identity and Diversity (1 hour – 4 hours total)

Wednesday July 22nd: 10am-12pm
FCS10, Positive, Safe Learning Environment (2 hours – 3 hours total)

Thursday July 23rd: 10am-12pm
FCS02 – Supporting Instruction (1 hour – 4 hours total)
FCS10 – Positive and Safe Learning Environment (1 hour – 3 hours total)

Friday July 24th: 10am-12pm
FCS02 – Supporting Instruction (2 hours – 4 hours total)

Monday July 27th: 10am-12pm
FCS02 – Supporting Instruction (1 hour – 4 hours total)
FCS01 – Introduction to Cultural Identity and Diversity (1 hour – 3 hours total)

Tuesday July 28th: 10am-12pm
FCS01 – Introduction to Cultural Identity and Diversity (2 hours – 3 hours total)

Paraeducators must complete all 14 hours of training in order to receive the $335 stipend in August.  The Human Resources Department will receive a list from the ESD of those who have completed the 14 hours.  Clock hour forms will be for the paraeduator’s records. These will be used at a later time to enter these hours in OSPI’s e-cert system toward the completion of the Paraeducator Certificate.  More information to come.

Reasonable assurance letters to be sent to specific classified employees by June 19

Human Resources will be issuing reasonable assurance letters to classified employees that meet the following criteria:

  • Your work calendar has less than 260 work days per year
  • You have a continuing position for the 2020-2021 school year

Letters will be issued via Skyward no later than Friday, June 19, 2020. Classified employees will need to check their OSD email for notification on when their letter is available for review and signature. Once available, employees need to log in to Employee Access on Skyward. There will be a pop-up with a link to the letter and instructions for each step.

If you plan to resign or retire prior to the 2020-21 school year, please complete the Notice of Separation form and send it to the Human Resources department. Please note: the employee is still responsible for notifying the administrator.

For questions, please contact:

Laura Emmil
Classified Contracts Coordinator (Elementary, Transportation & Knox Paras)
Email: lemmil@osd.wednet.edu

Aja Dale
Classified Contracts Coordinator (Secondary Paras)
Email: adale@osd.wednet.edu

Stephanie Brownell
Contracts Specialist (Transportation, Maintenance, Grounds & Food Service)
Email: stbrownell@osd.wednet.edu

Paraeducators: Fundamental Course of Study training moved to June

Line up of computers in use on a work tableHello OSD Paraeducators,

The Fundamental Course of Study (FCS) training through the ESD, scheduled for July, has been moved to June.  If you had previously registered for the July session, your registration will automatically move to the new dates and times listed below:

June 8, 2020 – 10:00 AM – 12:00 PM
June 9, 2020 – 10:00 AM – 12:00 PM
June 10, 2020 – 10:00 AM – 12:00 PM
June 11, 2020 – 10:00 AM – 12:00 PM
June 12, 2020 – 10:00 AM – 12:00 PM
June 16, 2020 – 10:00 AM – 12:00 PM
June 17, 2020 – 10:00 AM – 12:00 PM

All sessions will be held via Zoom.  Once registered you will receive additional login information.

Please note:  This training is for OSD Paraeducators only.  You will NOT be able to search directly in pdEnroller to register.  You MUST register by using the following link: June FCS Training for OSD

Fraudulent unemployment claims information

It has come to our attention that fraudulent unemployment claims are being filed using the social security numbers and names of some school district employees.

The Employment Security Department (ESD) has sent us the following information to share with you. Please note the additional steps you can take to protect yourself. Also attached to this email is information from Equifax on reporting fraud.

If a fraudster uses your identity to apply for benefits:

1. The fastest and best way to report it is to go to the Fraud page on the ESD website and follow the directions.
2. Check the page over the next few days for updates and new directions as we (ESD) ramp up our anti-fraud efforts. For example, we (ESD) will have a new secure form for people to submit their information.
3. In addition to reporting it to ESD, if this has happened to you, then your information has been previously stolen and you are a victim of identity theft. Two recommendations from the Washington State Patrol are:

  • Go to the FTC identity theft website. This resource has the most current, detailed step by step process for reporting and protecting people from further victimization.
  • Request your free credit reports and review them for other fraudulent activities.

Here’s what we know

ESD and HRMS have not experienced any data breach; fraudsters have not stolen the information from us. Instead, they are using information that they had previously stolen from other sources and using that to apply for unemployment benefits.

This type of “imposter fraud” isn’t new, nor is this unique to Washington state. We work year ’round to prevent it. We often find it either during the application process, during our routine practice of contacting employers to inform them of a former employee’s application for unemployment benefits or when routinely reaching out to claimants for more information.

What’s new is the volume of fraud. It’s on the rise all across the country, in large part because of the high volume of claims due to the COVID-19 crisis and the incremental amount of money thanks to the CARES Act.

The ESD is doing a number of things to combat unemployment claims fraud, including:

  • Dramatically increasing the number of agents on the fraud hotline; 100 more of whom just started yesterday.
  • Hiring more fraud investigators.
  • Creating a more secure portal where victims can submit information to us.

More information that your members might want to know

  • If someone is a victim of fraud, they will not have to repay the money.
  • If someone is a victim of fraud and then needs to apply for benefits, they will still be able to do so.

Join us for the annual Ice Cream Social Thursday, May 28 on Zoom!

2019 Teacher of the Year Dan Lundberg shown with his wife at the Ice Cream Social

OSD Ice Cream Social 2019

Mark your calendars for the Olympia School District’s annual Ice Cream Social from 4-6 p.m. on Thursday, May 28.

This annual event honors district retirees, celebrates school advocates of the year and recognizes the Olympia Education Association Teacher of the Year.

All staff is welcome to attend this special recognition event in this year’s new online format.  A Zoom meeting link will be provided closer to the event. We hope you can join us!