School year calendar correction: School is in session on January 3, 2022

Graphic of calendar page being flipped up and the words "2022 Calendar Correction January 3, 2022: School In Session

The 2021-22 Olympia School District school year calendar has been updated to reflect that school is in session on Monday, January 3, 2022.

A previously published version of this calendar mistakenly stated that there was no school on January 3, 2022. The updated OSD school year calendar is available on our School Year Calendar page.

Please also be sure to update your copy of the OSD 12-month printed wall calendar to reflect that school is in session on January 3, 2022.

We apologize for the confusion.

Employee Assistance Program provides support to employees and dependents

White ceramic teacup sits on railing with mountains and lake in the distance

Personal issues, planning for life events or simply managing daily life can affect an employee’s work, health and family.

First Choice Health provides 24/7 support, resources and information for personal and work-life issues. Services include support for anxiety and depression, couples/relationship/parenting, crisis support, alcohol/drug problems, grief and loss, domestic violence, and more.

Learn more by viewing the Employee Assistance Program flyer

OSD Community Resources Webpage

Additionally, community agencies are available to assist youth and families.

A compilation of resources and information, including a list of local and national crisis hotlines, support groups, counseling resources and more are posted on the district website.

Reminder to show your supervisor proof of COVID-19 vaccination

Medical worker in gown and blue gloves prepares to vaccinate an individual in the arm

The following is a copy of a message emailed to all OSD staff on August 30, 2021 explaining Gov. Jay Inslee’s directive requiring all K-12 school district employees to get a COVID-19 vaccination or a medical or religious exemption by October 18, 2021 as a condition of employment.

If you are looking for a COVID-19 vaccine locally, visit the Thurston County Public Health and Social Services website for a list of dates, times and locations.

Message emailed to OSD employees on August 30, 2021:

As a condition of employment, all OSD employees must provide valid proof of full vaccination for COVID-19, or a valid religious or medical exemption, by October 18, 2021.

In order to meet this requirement, you must have received your second dose of the Moderna or Pfizer vaccine, or the single dose of the Johnson & Johnson vaccine, by October 4, 2021.

Following is the process to verify your vaccination status with your supervisor, or request an exemption from Human Resources:

Verify Vaccination Status
Show your supervisor a valid proof of vaccination for COVID-19 as outlined in the Washington State Department of Health Visual Guide to Official Washington State Proof of COVID-19 Vaccination. Due to the confidential nature of this information, please do not email this information to your supervisor; rather, show it to them in person. The district will not retain copies of this documentation.

Religious Exemption
To request a religious exemption, complete the form provided by OSPI, which we have posted on the Human Resources Section of the Forms page on the staff intranet. Download the form, fill out, and make a copy for yourself. To avoid sending sensitive documents electronically, and due to the confidential nature of this information, either send the hard copy via the district mail courier to the Human Resources Department, Attention Danielle Enger, or drop off in person at the Knox 111 Administrative Center in a sealed envelope marked Human Resources, Attention Danielle Enger.

Medical Exemption/Accommodation
To request a medical exemption/accommodation, please complete the form posted on the Human Resources Section of the Forms page on the staff intranet. Download the form, fill out, and make a copy for yourself. To avoid sending sensitive documents electronically, and due to the confidential nature of this information, either send the hard copy via the district mail courier to the Human Resources Department, Attention Danielle Enger, or drop off in person at the Knox 111 Administrative Center in a sealed envelope marked Human Resources, Attention Danielle Enger.

Fundamental Course of Study Training opportunities

Person typing on a laptop computer

As most of you know, all paras in the Olympia School District (except preschool paras and bus monitors) are required to take 28 hours of training for the Fundamental Course of Study (FCS). The ESD 113 is providing some upcoming training opportunities for Olympia School District paraeducators. During the 2021-22 school year, 14 hours of training is required – 11 hours will be via Zoom, and 3 hours will be asynchronous courses.

Please note that space is limited for the Zoom sessions to 30 people per training, so sign up as soon as possible to reserve your spot. Asynchronous training can be completed on your own time, but due no later than July 31, 2022.

If you are unsure what training you need please email April Pigue at apigue@osd.wednet.edu before you sign up for any of the training.

You MUST use the registration links listed below. These are for OSD use only. You will be unable to use the “search” function in pdEnroller.

PdEnroller Sessions

September 27-30
Mon-Wed, 4:30 pm – 7:30 pm
Thursday 4:30 pm – 6:30 pm
Registration Link

November 29-December 2
Mon-Wed, 4:30 pm – 7:30 pm
Thursday 4:30 pm – 6:30 pm
Registration Link

October 4-7
Mon-Wed, 4:30 pm – 7:30 pm
Thursday 4:30 pm – 6:30 pm

Registration Link

December 6-9
Mon-Wed, 4:30 pm – 7:30 pm
Thursday, 4:30 pm – 6:30 pm

Registration Link

Training Location All training will be held via Zoom.  You will receive a link once you have registered.

Standards (First 14 hours) – New Hire to OSD

FCS01, Introduction to Cultural Identity & Diversity
FCS02, Methods of Educational & Instructional Support
FCS04, Using & Collecting Data
FCS11, Communication Basics

Please note: FCS 10 (Positive & Safe Learning Environment) will be asynchronous.
Registration Link

STandards (second 14 hours) – 2nd year with OSD

FCS05, District Orientation of Roles & Responsibilities
FCS06, Equity
FCS07, Behavior Management Strategies (including de-escalation techniques)
FCS08, Child & Adolescent Development
FCS09, Emergency & Health Safety

Please note: FCS 03 (Technology Basics) & FCS12 (Communication Challenges) will be asynchronous.
FCS 03 – Registration Link
FCS 12 – Registration Link

More dates will be added as they are scheduled.  For additional information regarding the FCS training in the Olympia School District, please view the OSD Paraeduator Certificate Program FAQ.

2020-21 Stipend Payment Update

The District recently received information from OSPI that the reimbursement to the District for those paras who completed the FCS 14 hours during the 2020-2021 school year has been delayed. Therefore, those eligible for the stipend will be paid in their October paycheck. We apologize for any inconvenience.

Reasonable assurance letters to be sent to specific classified employees by May 27

Human Resources will be issuing reasonable assurance letters to classified employees that meet the following criteria:

  • Your work calendar has less than 260 work days per year and
  • You have a continuing position for the 2021-2022 school year

Letters will be issued via Skyward no later than Thursday, May 27, 2021. Classified employees will need to check their OSD email for notification on when their letter is available for review and signature. Once available, employees need to log in to Employee Access on Skyward. There will be a pop-up with a link to the letter and instructions for each step.  Letters need to be reviewed and signed no later than June 15, 2021.

You may find step by step instructions on how to access and sign your RA Letter by clicking here.

If you plan to resign or retire prior to the 2021-22 school year, please complete the Notice of Separation form and send it to the Human Resources department. Please note: the employee is still responsible for notifying the administrator.

For questions, please contact:

Laura Emmil
Classified Contracts Coordinator (Elementary Paras, Bus Monitors, Knox Paras, OEAPA & OTPAA)
Email: lemmil@osd.wednet.edu

Aja Dale
Classified Contracts Coordinator (Secondary Paras)
Email: adale@osd.wednet.edu

Stephanie Brownell
Contracts Specialist (Transportation, Maintenance, Grounds & Food Service)
Email: stbrownell@osd.wednet.edu

Education Support Professionals Week is March 8-12

Bus driver looks at camera while seated in driver's seat with front doors open at a school stop

The Olympia School District is joining the state in recognizing Education Support Professionals Week March 8-12.

Superintendent Patrick Murphy read a proclamation during the February 25 Olympia School Board meeting recognizing March 8-12, 2021 as Education Support Professionals Week. Copies of the proclamation will be sent to leaders of the district’s Education Support employee bargaining units, many of whom were in attendance on the Zoom meeting. They include:

OTPAA
Amy McGuire and Alicia Snyder

OPA
Mario Mejia

OEAPA
Brandi Sorem

OEA-AAA
Melvin Smith

Teamsters
Shandi Cardin
William Knight (Technology)
Paul Sierra (Maintenance)
Tim Walling (Grounds)
Mary Hiatt (Custodial)
Calvin Dawson (Custodial)
Tommy Gallegos (Transportation)
Sandra Keyt (Child Nutrition Services)

More than 800 education support professionals work with and help children throughout our district. They are involved in nearly every aspect of education, including maintaining school buildings and school grounds; providing administrative support; preparing and serving meals; providing safe transportation; keeping school facilities clean; assisting in the classroom; providing a secure environment; providing information technology and media services; and offering other specialized services.

The resolution states in part that “education support professionals are instrumental in fulfilling the state’s responsibility to educate all students.” The one-page resolution, which will be posted in every school and support building from March 8-12, also states that by supporting the learning environment, “education support professionals are crucial partners with teachers, parents, administrators and school boards.”

Please remember to thank an education support professional working in our schools.

Read the full Olympia School District proclamation

Paraeducators: February FCS training is full

Paraeducators please note: The February session for the Fundamental Course of Study (FCS) through ESD 113 is full.  If you were on the waitlist, the ESD will be contacting you via email with the option to be transferred to the May session.

If you have not registered, you may sign up for the May training. Spots are reserved on a first-come-first-serve basis. The July training dates are yet to be determined.

Register for the May training by clicking the link below:

ESD 113 Fundamental Course of Study Training
May 1/8/15/22, 11am-2pm
Registration Link

ESD shares information about fraudulent unemployment claim activity statewide

With the reinstatement of the additional, weekly unemployment benefit of $300, the Employment Security Department (ESD) has notified us that new fraudulent claims are being reported around the state. The ESD has asked us to share the following information regarding fraudulent unemployment claim activity.

If you have been the victim of recent unemployment fraud:
If you have been the victim of new unemployment fraud, you will need to file a fraud report with the ESD. In addition, please also notify Human Resources by emailing Cassie Lewis at calewis@osd.wednet.edu.

To help prevent any potential fraud, you may create a SAW account with the State of Washington. View instructions for creating a SAW account. If you have been the victim of fraud in another state, you will need to contact that specific state. You may also want to create a SAW account in order to prevent a fraudulent Washington claim.

If you were a victim of unemployment fraud in 2020:

If you were a victim of unemployment fraud with the ESD in 2020 and receive a tax form 1099 from the ESD, you should contact the ESD directly. Because the ESD issued the 1099 form, they must be the one to correct the error. The ESD can be reached by email (ui1099@esd.wa.gov) or phone (866-697-4831). Email contact is preferred.

View more information