Reasonable assurance letters to be sent to specific classified employees by June 19

Human Resources will be issuing reasonable assurance letters to classified employees that meet the following criteria:

  • Your work calendar has less than 260 work days per year
  • You have a continuing position for the 2020-2021 school year

Letters will be issued via Skyward no later than Friday, June 19, 2020. Classified employees will need to check their OSD email for notification on when their letter is available for review and signature. Once available, employees need to log in to Employee Access on Skyward. There will be a pop-up with a link to the letter and instructions for each step.

If you plan to resign or retire prior to the 2020-21 school year, please complete the Notice of Separation form and send it to the Human Resources department. Please note: the employee is still responsible for notifying the administrator.

For questions, please contact:

Laura Emmil
Classified Contracts Coordinator (Elementary, Transportation & Knox Paras)
Email: lemmil@osd.wednet.edu

Aja Dale
Classified Contracts Coordinator (Secondary Paras)
Email: adale@osd.wednet.edu

Stephanie Brownell
Contracts Specialist (Transportation, Maintenance, Grounds & Food Service)
Email: stbrownell@osd.wednet.edu

Paraeducators: Fundamental Course of Study training moved to June

Line up of computers in use on a work tableHello OSD Paraeducators,

The Fundamental Course of Study (FCS) training through the ESD, scheduled for July, has been moved to June.  If you had previously registered for the July session, your registration will automatically move to the new dates and times listed below:

June 8, 2020 – 10:00 AM – 12:00 PM
June 9, 2020 – 10:00 AM – 12:00 PM
June 10, 2020 – 10:00 AM – 12:00 PM
June 11, 2020 – 10:00 AM – 12:00 PM
June 12, 2020 – 10:00 AM – 12:00 PM
June 16, 2020 – 10:00 AM – 12:00 PM
June 17, 2020 – 10:00 AM – 12:00 PM

All sessions will be held via Zoom.  Once registered you will receive additional login information.

Please note:  This training is for OSD Paraeducators only.  You will NOT be able to search directly in pdEnroller to register.  You MUST register by using the following link: June FCS Training for OSD

Fraudulent unemployment claims information

It has come to our attention that fraudulent unemployment claims are being filed using the social security numbers and names of some school district employees.

The Employment Security Department (ESD) has sent us the following information to share with you. Please note the additional steps you can take to protect yourself. Also attached to this email is information from Equifax on reporting fraud.

If a fraudster uses your identity to apply for benefits:

1. The fastest and best way to report it is to go to the Fraud page on the ESD website and follow the directions.
2. Check the page over the next few days for updates and new directions as we (ESD) ramp up our anti-fraud efforts. For example, we (ESD) will have a new secure form for people to submit their information.
3. In addition to reporting it to ESD, if this has happened to you, then your information has been previously stolen and you are a victim of identity theft. Two recommendations from the Washington State Patrol are:

  • Go to the FTC identity theft website. This resource has the most current, detailed step by step process for reporting and protecting people from further victimization.
  • Request your free credit reports and review them for other fraudulent activities.

Here’s what we know

ESD and HRMS have not experienced any data breach; fraudsters have not stolen the information from us. Instead, they are using information that they had previously stolen from other sources and using that to apply for unemployment benefits.

This type of “imposter fraud” isn’t new, nor is this unique to Washington state. We work year ’round to prevent it. We often find it either during the application process, during our routine practice of contacting employers to inform them of a former employee’s application for unemployment benefits or when routinely reaching out to claimants for more information.

What’s new is the volume of fraud. It’s on the rise all across the country, in large part because of the high volume of claims due to the COVID-19 crisis and the incremental amount of money thanks to the CARES Act.

The ESD is doing a number of things to combat unemployment claims fraud, including:

  • Dramatically increasing the number of agents on the fraud hotline; 100 more of whom just started yesterday.
  • Hiring more fraud investigators.
  • Creating a more secure portal where victims can submit information to us.

More information that your members might want to know

  • If someone is a victim of fraud, they will not have to repay the money.
  • If someone is a victim of fraud and then needs to apply for benefits, they will still be able to do so.

Join us for the annual Ice Cream Social Thursday, May 28 on Zoom!

2019 Teacher of the Year Dan Lundberg shown with his wife at the Ice Cream Social

OSD Ice Cream Social 2019

Mark your calendars for the Olympia School District’s annual Ice Cream Social from 4-6 p.m. on Thursday, May 28.

This annual event honors district retirees, celebrates school advocates of the year and recognizes the Olympia Education Association Teacher of the Year.

All staff is welcome to attend this special recognition event in this year’s new online format.  A Zoom meeting link will be provided closer to the event. We hope you can join us!

Wednesday is the deadline to nominate colleagues for Employee Recognition Awards

Capital High School Special Education Team holding plaque engraved as The Dream. Team

Capital High School Special Education team, one of two winners of the 2018-19 “The DreamTeam” Employee Recognition Award. The District English Language Learner Program Team also won this award last year.

Don’t forget to nominate your colleagues for an Olympia School District Employee Recognition Award. We are asking that nominations be submitted by 4 p.m. this Wednesday, May 13 so that we can officially honor the winners at the Tuesday, May 26, 2020 Olympia School Board meeting. The meeting starts at 6:30 p.m. and will be held as an online Zoom meeting. This annual employee awards tradition has become a great way to honor the hard work of those around you!

Fill out and submit the online nomination form, which is sent to the Communications and Community Relations Department. If you have questions, please email the Communications and Community Relations Department at communications@osd.wednet.edu.

Nominations must be received by the Communications and Community Relations Department on or before 4 p.m. on Wednesday, May 13.

Thank you!

Fill out the online nomination form

Information regarding Notice of Separation from the district

Any employee who will be resigning or retiring from the district will be required to complete a Notice of Separation form. This form will notify the Human Resources and Payroll departments of your decision to leave and will guide them on how to process your benefits and/or retirement upon your exit from the district.

Please note: Employees will still be responsible for submitting a resignation/retirement notice to their supervisor.

The form is located on the staff intranet in the Human Resources section of the Forms page. To access the staff intranet from the Olympia School District website, you must be signed into Google. Go to the Home page of the district website and click Login, then click the large red rectangle “Sign in with Google.”

Fill out the form

Please contact the Human Resources Department with any questions at knox-humanresources@osd.wednet.edu.

Nominations due May 13 for Employee Recognition Awards

Capital High School Special Education Team holding plaque engraved as The Dream. Team

Capital High School Special Education team, one of two winners of the 2018-19 “The DreamTeam” Employee Recognition Award. The District English Language Learner Program Team also won this award last year.

It is that time of year again! We are ready to recognize our employees who make the Olympia School District a special place.

Please consider nominating any of your colleagues for an Olympia School District Employee Recognition Award. We are asking that nominations be submitted by Wednesday, May 13 so that we can officially honor the winners at the Tuesday, May 26, 2020 Olympia School Board meeting. The meeting starts at 6:30 p.m. and will be held as an online Zoom meeting. This annual employee awards tradition has become a great way to honor the hard work of those around you!

Fill out and submit the online nomination form, which is sent to the Communications and Community Relations Department. If you have questions, please email the Communications and Community Relations Department at communications@osd.wednet.edu.

Nominations must be received by the Communications and Community Relations Department on or before 4 p.m. on Wednesday, May 13.

Thank you!

Fill out the online nomination form

Paraeducators: ESD Fundamental Course of Study training moves online

Close up of person typing on laptop computer with notebook in the foreground

The Fundamental Course of Study (FCS) training through the ESD has moved online. If you have previously registered for one of the sessions, you will be assigned to the corresponding dates and will receive an email from the ESD with additional information. Please see below for the new dates and times for each session:

Session 1: pdEnroller ID #99608 – Jan. 11 (already completed) & March 14

New online dates to replace March 14

  • Monday, May 11, 9-11 am
  • Tuesday, May 12, 9-11am
  • Wednesday, May 13, 11-2pm
    7 hours

 Session 2: pdEnroller ID #99607 – Feb. 29 (already completed) & April 18

New online dates to replace April 18

  • Monday, May 18, 9-11am
  • Tuesday, May 19, 12-3pm
  • Wednesday, May 20, 11- 1pm
    7 hours

If you are unable to attend your assigned dates, please contact Dianna Avery at the ESD at davery@esd113.org, or Aja Dale in Human Resources at adale@osd.wednet.edu to register for another date.

The summer session will also be moving online. When dates and times are confirmed, those who have already registered will receive additional information, and communication will be sent out for those who still need to register.
Thank you for your patience during this transition.

Employee wellness resources

White ceramic teacup sits on railing with mountains and lake in the distanceAt this time, maybe more than ever due to the COVID-19 pandemic, it is important to have resources to help stay safe, well and connected.

SEBB SmartHealth

SmartHealth is a voluntary, easy-to-use, and secure online (website and app) employee wellness platform. All SEBB members have access to this free resource, even if you waived SEBB medical coverage.

Sign in to join activities to help reduce stress, connect with others, improve your overall well-being, and build resiliency during this challenging time. You may also qualify for a $125 wellness incentive. Learn more about SmartHealth for details.

Employee Assistance Program

Personal issues, planning for life events or simply managing daily life can affect an employee’s work, health and family.

First Choice Health provides 24/7 support, resources and information for personal and work-life issues. Services include support for anxiety and depression, couples/relationship/parenting, crisis support, alcohol/drug problems, grief and loss, domestic violence, and more.

Learn more by viewing the Employee Assistance Program flyer.

OSD Community Resources Webpage

Community agencies are available to assist youth and families who need help navigating circumstances of the COVID-19 pandemic.

A compilation of resources and information, including a list of local and national emergency hotlines, and links to resources such as how to cope with anxiety and how to talk with children about the pandemic, are posted on the district website.

Thinking about retirement? Register now for March 5 seminar

Retirement Seminar FlyerThinking about retirement? Consider attending a pre-retirement planning seminar on Thursday, March 5 at the New Market Skills Center in Tumwater.

If you are within two-five years of retirement, consider attending this seminar to learn about your retirement plans (Plan 2 or Plan 3), medical/dental options, sick leave buyout (VEBA), Social Security Options, Medicare and how to utilize a retirement planner.

The Thurston County School Retirees’ Association, assisted by the Washington State Department of Retirement Systems, is hosting the seminar from 4-6:30 p.m. at the New Market Skills Center, 7299 New Market St. S.W. in Tumwater. Registration fee is $10 payable at the door (spouse is free).

Register on or before March 2 by emailing ronaldwcrawford1@comcast.net or calling him at (360) 236-9305.