ESD shares information about fraudulent unemployment claim activity statewide

With the reinstatement of the additional, weekly unemployment benefit of $300, the Employment Security Department (ESD) has notified us that new fraudulent claims are being reported around the state. The ESD has asked us to share the following information regarding fraudulent unemployment claim activity.

If you have been the victim of recent unemployment fraud:
If you have been the victim of new unemployment fraud, you will need to file a fraud report with the ESD. In addition, please also notify Human Resources by emailing Cassie Lewis at calewis@osd.wednet.edu.

To help prevent any potential fraud, you may create a SAW account with the State of Washington. View instructions for creating a SAW account. If you have been the victim of fraud in another state, you will need to contact that specific state. You may also want to create a SAW account in order to prevent a fraudulent Washington claim.

If you were a victim of unemployment fraud in 2020:

If you were a victim of unemployment fraud with the ESD in 2020 and receive a tax form 1099 from the ESD, you should contact the ESD directly. Because the ESD issued the 1099 form, they must be the one to correct the error. The ESD can be reached by email (ui1099@esd.wa.gov) or phone (866-697-4831). Email contact is preferred.

View more information

Weather-related delays and closures

Olympia Capitol building with snow-covered hillside and trees

The following is a reprint of an email shared with all OSD employees on Thursday, February 11.

Please retain this information for weather-related delays and closures. Hopefully this will be a useful reference document to make weather-related decisions clearer for everyone.

LATE START

Contractual language and past practice allow for modified schedules due to emergency conditions in which employees may, with the approval of their supervisor: 1) work regularly scheduled time on site, if safety permits, 2) arrange with a supervisor to complete their work remotely, 3) use vacation leave or emergency leave if permitted by bargaining agreement, or 4) if applicable, arrange with a supervisor to make up the time missed in regular-time status.

EARLY RELEASE

Contractual language and past practice allow for early release provisions due to emergency conditions in which employees may, with the approval of their supervisor, leave early and 1) work regularly scheduled time on site, if safety permits, 2) arrange with a supervisor to complete their work remotely, 3) use vacation leave or emergency leave if permitted by bargaining agreement, or 4) if applicable, arrange with a supervisor to make up the time missed in regular-time status.

CLOSURE/REMOTE WORK OPTIONS

For staff who work a typical school schedule, as well as year-round and other employees, contractual language and past practice allow for closure due to emergency conditions in which employees may, with the approval of their supervisor: 1) work regularly scheduled time on site, if safety permits, 2) arrange with a supervisor to complete their work remotely, 3) use vacation leave or emergency leave if permitted by bargaining agreement, or 4) if applicable, arrange with a supervisor to make up the time missed in regular-time status.

Thank you for your dedication to the Olympia School District. We appreciate your efforts and hope that you remain safe during inclement weather conditions.

State-required paraeducator training set for 2020-21 school year

Below is a reprint of information emailed to all OSD paraeducators on February 5, 2021.

The Olympia Paraeducator Association (OPA) and District have built a plan for the state-required paraeducator training for the 2020-2021 school year.

It is important to note that this requirement applies to any K-12 paraeducator staff members who assist with instruction in the classroom setting (excludes preschool and bus monitors).  This year, employees in these positions are required to complete these 14 hours of the Fundamental Course of Study (FCS) program. The first training session will be in February 2021.

The following are the FCS modules to be completed this year and when the courses will be offered:

PdEnroller Sessions
February 22-25, 4:30 pm-7:30 pm
Registration Link
May 1/8/15/22, 11 am-2 pm
Registration Link
July Training – TBD   Training Location
All training will be held via Zoom.  You will receive a link once you have registered.

Standards
FCS05, District Orientation of Roles & Responsibilities
FCS06, Equity
FCS07, Behavior Management Strategies (including de-escalation techniques)
FCS08, Child & Adolescent Development
FCS09, Emergency & Health Safety
FCS12, Communication Challenges

Please Note: You MUST register via the links above.  You will not be able to access the classes by searching in pdEnroller.  Each session is capped at 110 people; therefore, please register as soon as possible.

Included in the registration, there will be 2 hours of asynchronous training (FCS03 – Technology Basics) that must be completed on your own time. More information will be given during the zoom training session.  The asynchronous portion of the training is due by July 31, 2021.

Compensation
Upon completion of the 14 hours of training you will be issued a stipend in September 2021.

2019-20 School Year Make-Up Opportunities and New 2020-21 Hires ONLY
Those paraeducators who were required to take the 14 hours during the 2019-20 school year that missed some or all of that training and new hires, WEA is planning to offer additional options for making-up the last year’s 14 hours of training.  WEA and the District will keep you apprised of any upcoming training dates. Please prioritize these training dates and times, as make-up opportunities will be difficult to schedule at times that are convenient for all employees due to the wide variety of schedules.

WEA Sessions
February 16th, 8:30am-4pm WEA Registration
February 27th, 8:30am-4pm WEA Registration

Standards
FCS 01, Introduction to Cultural Identity and Diversity
FCS 06, Equity

WEA Sessions
February 13th, 8am-12pm & 1pm-5pm WEA Registration
February 20th, 9am-5pm WEA Registration
February 27th, 9am-1pm OR 1pm-5pm *Please note this is for FCS 11/12 only WEA Registration

Standards
FCS 02, Methods of Educational and Instructional Support
FCS 11, Communication Basics
FCS 12, Communication Challenges 

More WEA training dates to follow.  Please watch for additional communication

If you have specific questions, please reach out via the contact information below.

Sincerely,

Mario Mejia OPA President mario.mejia@washingtonea.org
Scott Niemann Executive Director of Human Resources sniemann@osd.wednet.edu

The following are links with pertinent information regarding new paraeducator training requirements:

Overview of the Paraeducator Certificate Program
Paraeducator Board Frequently Asked Questions (FAQ)
OSD Frequently Asked Questions (FAQ)

Certificated staff: Early retirement/resignation incentive

The Olympia School District and the Olympia Education Association offers employees an early retirement and/or resignation incentive. Since we are always anxious to post and find the best qualified candidates for openings, we are hoping to hear from you early if you are planning to retire or resign at the end of this 2020-21 school year.

The district is offering two paid days (fill out a timesheet in June) at the end of the school year for any OEA member who provides a letter of retirement or resignation to the Human Resources Department on or before February 19, 2021.

If you have already provided the Human Resources department a letter of resignation or retirement, you have done what you need to do in order to receive the two incentive days. Remember: in June you must submit a timesheet for the two incentive days. On the timesheet, write “Early Notice Incentive” and record 6 hours for each day — a total of 12 hours. This incentive time is intended to be paid time so you can “tie up loose ends, pack and check out of your building.” The timesheet must be turned in by June 30 of this year to receive the early incentive payment.

If you submit your letter of resignation or retirement after February 19, 2021, you will not be eligible for the two incentive days.

Congratulations OSD Classified School Employees of the Year

OSD Classified School Employee of the Year Nadine Owen

Congratulations to Marshall Middle School Paraeducator Nadine Owen and OSD Child Nutrition Services Supervisor Paul Flock for being named this year’s Classified School Employees of the Year. The annual award recognizes employees who consistently demonstrate outstanding work performance, professional leadership and collaboration.

Both Owen and Flock learned of their recognitions last week during surprise announcements accompanied by applause from their colleagues. Both will be recognized at the next Board of Directors meeting at 6:30 p.m. Dec. 10 on Zoom. The Zoom meeting link will be posted on the district website.

Owen has been a paraeducator at Marshall for the past five years, and Flock has been the supervisor in Child Nutrition Services for 31 years. Both were selected for this honor following a nomination process that included many outstanding submissions from throughout the district.

Paul Flock holds a flower bouquet and is joined by Superintendent Patrick Murphy and Board President Hilary Seidel
OSD Classified School Employee of the Year Paul Flock (center) with Superintendent Patrick Murphy and Board President Hilary Seidel.

Save the date: PD opportunities to support Educators of Color

The following is a message shared by the Human Resources department:

Photo by Pixabay on Pexels.com

Calling All Educators of Color: Do you consider yourself an educator of color? Would you like to build a community with other educators of color within the Olympia SD? The Olympia School District will be holding four professional development opportunities specifically designed to support educators of color. Topics covered will center around the OSD Student Outcomes.

*Certificated staff may use staff development hours or receive curriculum rate of pay for all sessions.

*Paraeducators may use staff development hours or receive payment via time slip at their regular hourly rate for all sessions.

Save the Dates:
November 16, 2020: 4-6 pm

January 25, 2021: 4-6 p.m.
March 22, 2021: 4-6 p.m.
May 17, 2021: 4-6 p.m.

June 14, 2021: 4-6 p.m.

Location:
All meetings will be held via Zoom.  The last date is reserved for an end of year celebration.  More information to follow.

If you wish to attend and/or are interested in clock hours, please register via pdEnroller, Event ID #109472.

Click here to register: pdEnroller – OSD Educators of Color Network 2020-2021

Please note: Registration opens on November 1 at 4 p.m.

2020 OSD Notification Packet

The Annual OSD Notification Packet is designed to help you understand your rights and responsibilities as an Olympia School District employee.

In the past, this document has been mailed to all Olympia School District employees at their home address. This year, in an effort to reduce paper usage, this notification was emailed yesterday to all employees and is being shared in this employee blog.

Please feel free to contact the Human Resources Office with any questions you may have at (360) 596-6185.

View the Annual Notification Packet

Certificated staff: Learn about overload claim forms

The following is a message shared by Human Resources for certificated staff:

For your convenience, electronic overload claim forms have been created. These forms can be found on the OSD Intranet Forms page. Make sure to log in, when prompted, for access to the Intranet. View instructions on downloading, completing and submitting your electronic claim form

Please note that the count day for your September overload claim will be September 30. The state did not have a traditional September count day; due to the Pandemic the September count was extended through the end of the month. All other months will follow OEA CBA guidelines, with the first school day of the month used to establish overload numbers. September and October overload claims are due to HR by October 10, with September overloads being paid in October.

If you have questions regarding overload, please contact Cassie Lewis in the Human Resources department at calewis@osd.wednet.edu.

Last Chance for 2019-20 Paraeducator FCS Training

Close up of person typing on laptop computer with notebook in the foregroundThe Human Resources Department has asked us to share the following with OSD paraeducators:

The Olympia School District, in partnership with ESD 113, is offering one last opportunity to complete the required 14 hours for the Paraeducator Fundamental Course of Study (FCS) for the 19/20 school year. The training will be held online via Zoom. To register for any (or all) sessions, you MUST use the following pdEnroller link:  https://www.pdenroller.org/esd113/Catalog/Event/100966. When prompted, please use the coupon code “OLY” to avoid payment for the class. This is free to all OSD Paraeducators.

Please note: you will NOT be able to search for this training in pdEnroller. All registration must be done directly through the link provided as it is exclusive to the Olympia School District. Also, please review the following schedule carefully. Some units have been divided over multiple days. You will need to complete all hours for each unit to receive credit.

See below for dates, times, and units covered during each session:

Monday July 20th: 10am-12pm
FCS11 – Communication Basics (2 hours total)

Tuesday July 21st: 10am-12pm
FCS04 – Collecting and Using Data (1 hour total)
FCS01 – Introduction to Cultural Identity and Diversity (1 hour – 4 hours total)

Wednesday July 22nd: 10am-12pm
FCS10, Positive, Safe Learning Environment (2 hours – 3 hours total)

Thursday July 23rd: 10am-12pm
FCS02 – Supporting Instruction (1 hour – 4 hours total)
FCS10 – Positive and Safe Learning Environment (1 hour – 3 hours total)

Friday July 24th: 10am-12pm
FCS02 – Supporting Instruction (2 hours – 4 hours total)

Monday July 27th: 10am-12pm
FCS02 – Supporting Instruction (1 hour – 4 hours total)
FCS01 – Introduction to Cultural Identity and Diversity (1 hour – 3 hours total)

Tuesday July 28th: 10am-12pm
FCS01 – Introduction to Cultural Identity and Diversity (2 hours – 3 hours total)

Paraeducators must complete all 14 hours of training in order to receive the $335 stipend in August.  The Human Resources Department will receive a list from the ESD of those who have completed the 14 hours.  Clock hour forms will be for the paraeduator’s records. These will be used at a later time to enter these hours in OSPI’s e-cert system toward the completion of the Paraeducator Certificate.  More information to come.

Reasonable assurance letters to be sent to specific classified employees by June 19

Human Resources will be issuing reasonable assurance letters to classified employees that meet the following criteria:

  • Your work calendar has less than 260 work days per year
  • You have a continuing position for the 2020-2021 school year

Letters will be issued via Skyward no later than Friday, June 19, 2020. Classified employees will need to check their OSD email for notification on when their letter is available for review and signature. Once available, employees need to log in to Employee Access on Skyward. There will be a pop-up with a link to the letter and instructions for each step.

If you plan to resign or retire prior to the 2020-21 school year, please complete the Notice of Separation form and send it to the Human Resources department. Please note: the employee is still responsible for notifying the administrator.

For questions, please contact:

Laura Emmil
Classified Contracts Coordinator (Elementary, Transportation & Knox Paras)
Email: lemmil@osd.wednet.edu

Aja Dale
Classified Contracts Coordinator (Secondary Paras)
Email: adale@osd.wednet.edu

Stephanie Brownell
Contracts Specialist (Transportation, Maintenance, Grounds & Food Service)
Email: stbrownell@osd.wednet.edu