SEBB benefit information update

stethoscope with red heartTwo more SEBB benefit meetings available

The district will have two more SEBB benefit meetings. OSD Payroll and Benefits Specialist Amy McGuire will go over the changes and benefits with SEBB and will answer all your questions. If you were not able to attend one at your school and would like to attend, please join us at one of the days below.

Tuesday, October 15, 4:30 p.m.; Knox 111 Administrative Center
Thursday, October 17, 4:30 p.m; Knox 111 Administrative Center

Enrolling dependents and dependent verification

If you are enrolling dependents in your medical, vision and/or dental plans, you are required to provide proof of your dependent’s eligibility with a document that shows they are dependents. All dependents must be verified during the SEBB Program’s first annual open enrollment (October 1 through November 15, 2019), before they can be enrolled under your coverage, even if you have already verified their eligibility with your employer.

You can upload dependent verification documents in SEBB my Account, or provide documents directly to your payroll office.

Once you have uploaded your documents, please check SEBB my Account to ensure they have been accepted.

Need more information to make an informed decision?

Visit the virtual benefits fair to learn more about each of the plans offered.  You can also access ALEX, the online interactive benefits advisor. ALEX will help you understand your benefits and guide you through choosing your medical, dental and vision plans or suggest plans for you to consider.

We have received many questions regarding Providence Health and Premera, please see the letter from Providence.

What if I’m eligible for SEBB benefits both as an employee and as a dependent?

You cannot enroll in two SEBB accounts at the same time. If you are an eligible employee and are also eligible as a dependent under your spouse’s, state-registered domestic partner’s, or parent’s account, you may choose one of these options:

  • Waive your enrollment in SEBB medical and be enrolled in medical under your spouse’s, state-registered domestic partner’s, or parent’s SEBB account. You must still enroll in dental, vision, basic life insurance and AD&D insurance, and basic LTD insurance under your own account.
  • Enroll in medical under your own SEBB account.

Dual enrollment is not allowed under the SEBB rules for you, your spouse or dependents. However one of you can waive your medical coverage and enroll on the other’s account.  Doing that does not incur the spouse or state-registered domestic partner coverage surcharge.

 

SEBB update: Mini benefit fairs scheduled October 9, 15 and 17 at Knox 111

desk-doctor-health-48604Early last week, the Communications and Community Relations department sent an email to all OSD employees titled “SEBB Open Enrollment begins today.” Below is a reprint of that email, which contains important information about open enrollment.

In addition, please note that three mini-benefit fairs have been scheduled at Knox 111 Administrative Center. The benefit fairs will be held at 4:30 p.m. on October 9 in Room 202, and on October 15 and 17 in the Board Room.

Following is the reprint of an email sent to all OSD employees on October 1, 2019:

The SEBB Program first annual open enrollment begins today.

  • SEBB My Account is ready for you to create your login and enroll in benefits.
  • Use SEBB My Account to:
    • Elect your medical, dental and vision plans
    • Enroll your eligible dependents
    • Submit documents to prove your dependent’s eligibility
    • Submit attestations
    • Enroll in supplemental long-term disability
  • Use Navia Benefits Solutions to enroll in the medical flexible spending arrangement and/or the dependent care assistance program*.
  • Use the MetLife portal to elect supplemental life insurance and supplemental accidental death and dismemberment (AD&D) insurance for yourself and your family members.

*Note: If you are unable to access Navia Benefit Solutions and MetLife’s portal, it may mean your eligibility for benefits was uploaded after September 26. Contact your payroll or benefits office to verify that is the reason.

Need more information before you make a decision?

You must take action to enroll. If you do not enroll in, or waive benefits by 11:59 p.m. on November 15, 2019, you will be defaulted into the UMP Achieve 1 medical plan (with a $33 monthly premium), Uniform Dental Plan, MetLife vision plan, and basic life, basic AD&D, and basic LTD as a single subscriber. Your dependents will not be enrolled. You will also pay the $25-per-account tobacco use premium surcharge in addition to your monthly medical premium.

For SEBB questions, please email SEBB@osd.wednet.edu

Benefit fairs continue in advance of SEBB open enrollment

desk-doctor-health-48604.jpgWe are quickly approaching the SEBB benefits open enrollment window. Benefits begin January 1, 2020, but enrollment is within a 45-day enrollment window, October 1 through November 15, 2019 (at 5 p.m.). Note: If you enroll online yourself you have until November 15 at 5 p.m.; if you turn in paper forms to our Payroll Office you have until November 8 at 5 p.m. to turn in all forms and dependent verifications. Leading up to this window, we are holding mini-benefits fairs at each school, and the state Health Care Authority is holding a regionwide benefits fair.

Mini-benefit fairs: These are held at each school site. Any district employee can attend any fair. At these fairs Amy McGuire will share information on enrolling in SEBB, dependent verification, waving coverage and the cost of not waiving benefits if this is your intent. Many fairs have already taken place, but there are a few still upcoming. You are welcome to attend multiple fairs. These include:

  • 9-30: Pioneer at 3:30 p.m.
  • 10-1: Garfield at 3:30 p.m.
  • 10-2: Washington at 3:15 p.m.
  • 10-3: Hansen at 3:15 p.m.
  • 10-7: Marshall at 3 p.m.

Health Care Authority benefits fair:  October 2, 4-8 p.m. at South Puget Sound Community College, 2011 Mottman Rd. S.W., Student Union Building (SUB). The Health Care Authority benefit fair will include more about health plans and supplemental insurance options.

You can also visit our district website staff intranet Payroll webpage. Be sure to login into Google first as a staff member to view items on the intranet. Information is arrayed by topic with links that take you to the appropriate page on the Health Care Authority webpage.

Payroll information: September is a complex payroll month!

With the close of every school year, the Payroll Office must run an accrual process (extra payroll in September) to charge hours worked prior to August 31, back to the previous school year (2018-19 SY). Collective bargaining agreements govern the hourly salary of these hours; some hours are paid at the 2018-19 SY rate and some are paid at the 2019-20 SY rate. The timing of payment does not govern the hourly rate. 

If your time slips for the previous school year reached the Payroll Office by September 5, 2019, you can view the extra paycheck in Employee Access section of Skyward. This is not your regular paycheck for September 2019; you can view your regular paycheck on September 30, 2019. 

As long-term employees know, the regular September paycheck will not include any extra hours that were time-slipped in September — even if the time slip was received by September 5. Your October paycheck will include August, September and October time slips that are received by October 10. 

Time sensitive: Benefit information

Below is a copy of an email message sent on Monday, September 9 to all employees regarding time-sensitive benefit information.

Limited Open Enrollment for your WEA medical, dental and vision plans starts soon!

WEA Select Plans is holding a ‘Limited Open Enrollment,’ which starts tomorrow, September 10, 2019. Open enrollment will continue through September 19, 2019. The WEA Select Plans typically renew on November 1 of each year, but plans were extended two months through December 2019 to align with SEBB start-up, creating a 14-month plan year. Federal rules stipulate that employees must be given the opportunity to make changes every 12 months. As a result, the WEA Select Plans will hold a limited open enrollment so employees can make changes to medical, dental and vision plans.

Important Information:

  • Limited Open Enrollment will be Tuesday, September 10 – Thursday, September 19, 2019.
  • Employees who would like to make a change must CALL the WEA Select Benefits Center at (855) 668-5039.
    • Participants will NOT be able to make changes using UPoint.
  • Employees will be allowed to:
    • Newly elect medical.
    • Drop medical coverage.
    • Add/drop dependent(s) – Newly added dependents will not be subject to the dependent eligibility verification process.
    • Change plans – Please keep in mind that employees who change plans may have an additional deductible(s), out-of-pocket maximum(s) and could be subject to other specific plan requirements such as prior authorizations, etc.
  • There are no changes to rates or benefits.
  • Changes will be effective November 1 through December 31, 2019.
  • Notices, including Notice of Creditable Coverage (Medicare), Summary of Benefits and Coverage (SBC) Availability Notice, and HIPAA Privacy Notice, were mailed starting August 26, 2019.
    • There is no action needed upon receiving these notices.

No action is needed unless an employee would like to make a change.  If an employee would like to make a change, he/she must call the WEA Select Benefits Center.  WEA Select Benefits Center Customer Care Representatives are available Monday through Friday, 7:30 a.m. to 5 p.m. to answer employees’ questions regarding Limited Open Enrollment.

If you have further questions, please email the OSD payroll office at help-payroll@osd.wenet.edu

Thank you,

Jennifer Priddy
Assistant Superintendent of Finance and Capital Projects

Submit staff development into Skyward for compensation

During the 2018-19 school year the Olympia Education Association (OEA) and district piloted a new way to submit staff development into Skyward for compensation. This replaced the previous method of submitting a time slip. The following will be benefits to new process:

  • Real-time status of available staff development hours
  • Expedited payment of those hours

Therefore, beginning in the 2019-20 school year, all OEA Members will enter their Professional Staff Development into Skyward time off instead of completing paper time slips. This also includes any hours for Technology Professional Development. The district will be providing training for certificated staff to ensure they understand the process.

New employees: Department of Retirement Systems offers free webinars to help with plan choice

Open notebook with words "My Plan" at the top and person preparing to write with a penThe following message for new employees is from the Department of Retirement Systems’ Education & Outreach team:

If you are a new school district employee hired for the first time into a SERS or TRS eligible position, you have an important decision to make about your retirement. If you haven’t made your plan decision yet, we invite you to attend a live Plan Choice webinar (see Plan Choice webinar schedule for link to join).

If you decide to attend a webinar, we recommend that you join about 10-15 minutes early to check sound and connection.  Please review how to join a DRS Webinar for tips on accessing the webinar, audio, and sending questions.  Also, please be aware that the audio comes through your computer so you’ll need speakers or a headset.

If you are unable to attend a webinar, you can watch the online Plan Choice video at a time that’s more convenient for you.  You can also visit the Plan Choice page of the DRS website at www.drs.wa.gov/choice.