Message from Technology Department about pop-up notification on phones

Below is an important message from Technology this morning:

You may have received a pop-up notification on your smart phone (work and personal phones, Android and Apple) regarding “Google Apps Devices Policy”.  If you did not receive this message, you may disregard this post.

This pop-up notification went out to all phones with a district google account attached to them (as in, added to the local accounts on your phone). A setting within our G Suite management console was accidentally turned on, which caused this notification to go out.

We’ve turned the setting off, so if you restart your phone, the “Google Apps Devices Policy” should go away.  If, after restarting, you still see this notification, please email the helpdesk at helpdesk@osd.wednet.edu for assistance.  Thank you!

Scott Baker
Technology Support Manager
Olympia School District

Be cautious of phishing scams

Person holds cell phone to emphasize need to avoid fraudulent callers participating in phishing scamsWe have received several reports of employees being contacted this week at their schools by phishing scams. Phishing is the fraudulent attempt to obtain sensitive information such as usernames, passwords, credit card details and money, often for malicious reasons, by someone disguising as a trustworthy entity. Common phishing scams include people impersonating as representatives of the Internal Revenue Service, law enforcement or the courts.

Callers inevitably demand money to resolve “outstanding debts” or “legal issues” and often demand payment on reloadable gift cards, other prepaid credit cards, or wire transfers. Sometimes, they direct the person who answers the phone to a nearby store or bank to get and send money. A reminder that these are fraudulent calls. Hang up on these fraudulent callers.

Phishing scams can come in all forms, including phone calls, emails, letters and more. If you are ever unsure about the credibility of a call or other communication, you may always contact local law enforcement. You can also block future calls from a particular number on your mobile devices.

For calls of people impersonating the IRS, you may also report the scam to the Treasury Inspector General for Tax Administration website. The website includes a list of scam alerts at the top of the Home page and a link to report fraudulent calls.

All employees asked to complete technology self-inventory

Man typing on laptop computerThe OSD Technology department is asking that all staff complete a Technology Self-Inventory.

This year Technology is testing out a new self-inventory process for staff who are assigned technology equipment.  Please follow this link: https://selfinventory-dot-osd-schoolsites.appspot.com/, log in with your district Google account, and complete the inventory process.  It should only take a couple of minutes.

Please note, this does not include classroom technology such as Document Cameras, Projectors and Audio Systems.  It also does not include Desktop Labs and COWs.

If you have any questions or concerns, please contact the Help Desk at x6172 or helpdesk@osd.wednet.edu.

Important before leaving for summer: Preserve security of tests and quizzes in Schoology

Two people work on desktop computer screens

The following is a message from the OSD Technology Department:

To preserve the security of your tests and quizzes in Schoology, it is critical that you change the visibility or publication of these material types at the end of the year/testing window in both current and archived courses. Students are able to view their archived courses and thus could potentially view and share your test questions with students in subsequent class period or years.

To hide contents of tests and quizzes from students after the end of the school year, you have two options:

  1. In each test for each class, change the visibility setting to NO.
  2. Unpublish all tests and quizzes in each of your courses.

View step-by-step procedures for both options

See screencast for changing the visibility settting

See screencast for unpublishing Schoology tests and quizzes in each of your courses

Get your school computers ready for testing season

pexels-photo-933150.jpeg

The following is shared by Scott Baker, Technology Support Manager, in advance of testing season.

With testing season fast approaching, please remember the following items to ensure your computers and Chromebooks are prepared:

  • Turn off all of the Chromebooks in your COW, rather than just closing the lid. They won’t get their updates until they restart, which could mean they won’t work come test day.
  • Make use of the Chromebooks at the bottom of your COW. If you have more Chromebooks than students, you may not use the last few devices, which means they aren’t getting their updates.  Please have students use them and turn them off when they are done.
  • If you need to use a Mac or PC COW or Lab, please contact the Helpdesk at least a week in advance so we can configure it.

If you have any questions or concerns, please contact the Helpdesk at 6172, or email  helpdesk@osd.wednet.edu.

Thank you!

Google Drive File Stream to replace Google Drive App on March 12

Computer sitting on top of picnic table with Google search page on screen

The following is a message from the Technology department:

Google has announced that “Google Drive App,” which is software you download onto your computer to directly connect to your Google Drive, is going away March 12; to be replaced with “Google Drive File Stream.”

If you aren’t currently using Google Drive App (this is not the Google Drive Web page; rather, this is something you download and install on your computer), you may ignore this message and do not need to take any action.

If you are using the Google Drive App, you will need to install Google Drive File Stream.  Please contact the Technology HelpDesk for assistance at Ext. 6172, or view instructions:

There are a couple of big differences between Google Drive App and Google Drive File Stream:

  • Google Drive App was a folder on your computer, while File Stream creates a mounted drive (similar to your P drive).
  • Google Drive App stored your files on both your computer and your Google Drive, so you could access your files without an internet connection. File Stream keeps your files in the cloud so you cannot access them without an internet connection.
    • With File Stream you can choose individual files and folders to store for offline use, as described in the link above under “Find & keep files and folders offline”.

Please contact the HelpDesk (helpdesk@osd.wednet.edu, or call Ext. 6172) if you have any questions or concerns.